Executive Assistant II, Ads AI Core Infra

The Amazon Ads team is seeking a passionate and driven Executive Assistant to support a VP in the Ads AI Core Infra organization.

This role will support a VP who oversee a team of 300+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Amazon Ads organization of 16000+ employees worldwide.

This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. This role acts as a valued member of the leadership team, coordinating frequently other partners across Amazon.

A successful candidate will have exceptional written and verbal communication skills, will be tech-savvy, resourceful, and a creative problem solver. They will act as the unifier of the team through team socials, events, and programs. They will also partner with onsite operational teams to support the Amazon Ads locations and play a major role in the team"s overall site strategy. This position requires the capacity to work successfully in a team environment and build effective working relationships.

Key job responsibilities

• Managing complex calendar requests, meeting invites and conference room logistics
• Planning international and domestic travel
• Processing expense reports
• Partner closely with leadership and key business partners to provide holistic support to the team including proactive planning and support for the rhythm of business
• Managing large event logistics (in-person and virtually), including catering, preparing agendas and materials to ensure the meetings are productive (e.g. Town Hall, onsite business meetings)
• Space planning for the team, coordination and execution of office moves
• Boosting morale, recognizing outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
• Identifying internal and external approaches to solve problems in a creative way