Executive Assistant II- 3693754

Computer Technologies Consultants (CTC) is seeking an Executive Assistant II to support the Center for Military Psychiatry and Neuroscience (CMPN) in Silver Spring, MD.

With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.

Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments.  Our clients’ employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide.

Why Should You Be Interested?

• Direct hire full-time position
• Competitive base salary and comprehensive benefits
• Mid-size company with room for growth

Position Title: Executive Assistant II

Position Location: Full-time on-site at Center for Military Psychiatry and Neuroscience (CMPN) in Silver Spring, MD.

Daily Responsibilities: 

• Responsible for performing administrative support for a range of activities that include general administrative duties, travel support in the DTS, as well as business management duties in support of the customer mission. Must be available between 0745 – 1630 EST, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Responsibilities include:
• Interface effectively across the science and support community at large, as well as with representatives of sponsors, stakeholders, and other organizations.
• Conduct meetings with uniformed and civilian Government leaders, scientists, PIs, administrative officers, support staff, and other key stakeholders as necessary.
• Keep current in WRAIR, sponsor, and Government policies, rules, regulations, and practices with respect to project administration and execution.
• Use MS Office and Adobe PDF products.
• Perform administrative tasks such as organizing files, managing databases, routing paperwork, and processing office supply orders.
• Prepare, review, and ensure quality of correspondence in compliance with Army Regulation 25-50.
• Maintain and update organizational charts, directories, seating arrangements, and email distribution lists.
• Coordinate meeting schedules, facilities, materials, and leadership calendars; provide logistical and administrative meeting support.
• Arrange domestic and international travel, assist with travel documents, review travel authorizations, and act as a Level 5 reviewer in DTS.
• Plan and coordinate events such as seminars, workshops, and conferences, including visitor access and parking arrangements.
• Develop and submit monthly status reports, conduct market research, and complete taskers and required documentation.
• Maintain compliance with records management policies, manage accounts, and provide customer service support such as telephone coverage and mail distribution.

Required Years of Experience (min):       

• 5+ years of experience in administrative support, executive-level assistance, or office management.

Required Degree/Certifications:           

• Associate's Degree

Required Experience & Expertise in the following areas:

• Demonstrate a functional understanding of the military milieu with a basic knowledge of DoD related terminology, structure, and operations and effectively balance and resolve conflicts to mission execution.
• Defense Travel System (DTS) experience
• Intermediate to advanced skills using MS Teams, MS Outlook, MS Word, MS PowerPoint, and MS Excel.
• Work independently as well as collaboratively in a team.
• Analyze complex/ambiguous situations, identify workable solutions and their potential outcomes, and make appropriate determinations based on regulations and policies.
• Manage multiple and shifting areas of importance and have an ability to self-prioritize in a deadline-driven environment.
• Demonstrate strong verbal and written communication skills.
• Possess excellent interpersonal and organizational skills.
• Complete all site-specific trainings and surveys as required.

Required Clearance:

• Background investigation 
• U.S. Citizenship

Pay Information

Full-Time Salary Range: TBD

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.