Executive Assistant I

State of South Carolina

Columbia, SC

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JOB DETAILS

SALARY

$52,100–$88,600 Per Year

SKILLS

Administrative Procedures, Administrative Skills, Analysis Skills, Business Administration, Calendar Management, Communication Skills, Conference Management, Conferences, Customer Support/Service, Decision Support, Detail Oriented, Documentation, Equal Employment Opportunity (EEO), Establish Priorities, Event Management, Executive Assistant Skills , File Maintenance, Hardware Virtualization, Health Insurance, Interpersonal Skills, Leadership, Local Government, Logistics, Mail Processing, Marketing, Microsoft Office, Multitasking, Operations, Operations Management, Organizational Skills, Plan Meetings, Political Science, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Project Tracking, Project/Program Coordination, Public Administration, Public/Media/Press/Analyst Relations, Record Keeping, Records Management, Reporting Skills, Research Skills, Retirement Plan, Securities and Exchange Commission (SEC), State Government, Strategic Planning, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Columbia, SC

POSTED

1 day ago

Salary: $52,100.00 - $88,600.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 189828
Agency: Election Commission
Opening Date: 06/23/2026
Closing Date: 6/28/2026 11:59 PM Eastern
Class Code:: AI10
Position Number:: 60013497
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Grade: GEN09
Hiring Range - Min.: $70,300.00
Hiring Range - Max.: $88,600.00
Opening Date: 06/23/2026
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Resume Required. Please apply online at careers.sc.gov
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities
The South Carolina State Election Commission (SEC) is seeking a highly organized, professional, and motivated Executive Assistant to provide executive-level administrative and strategic support to the Executive Director. This position serves as a key liaison between agency leadership, Commission members, state and local government officials, and external stakeholders.

The ideal candidate will possess exceptional organizational, communication, and analytical skills and will thrive in a fast-paced environment where discretion, professionalism, and sound judgment are essential. This position requires the ability to manage multiple priorities while maintaining strict confidentiality and supporting the mission of ensuring fair, accurate, and secure elections throughout South Carolina.
Position Summary
Reporting directly to the Executive Director, the Executive Assistant performs advanced administrative and executive support functions requiring independent judgment, discretion, and initiative. The position coordinates executive communications, conducts research and analysis, prepares reports and briefing materials, supports Commission activities, manages confidential information, and assists with agency-wide initiatives and special projects.

Administrative Support
- Provide comprehensive administrative support to the Executive Director to ensure efficient and effective daily operations.
- Manage executive calendars, appointments, meetings, and scheduling priorities.
- Coordinate travel arrangements, conference registrations, and related logistics.
- Screen, prioritize, and respond to inquiries directed to the Executive Director.
- Prepare correspondence, reports, presentations, briefing materials, and other executive documents.
- Serve as the primary point of contact for matters requiring Executive Director review or action.
Strategic Communications and Research
- Conduct research, gather information, and analyze issues affecting agency operations, election administration, and legislative initiatives.
- Prepare reports, memoranda, presentations, and briefing materials to support executive decision-making.
- Draft and edit correspondence, talking points, and other communications on behalf of the Executive Director.
- Assist with strategic communications initiatives and organizational priorities.
- Coordinate communications between agency divisions to facilitate information sharing and project completion.
Commissioners Support
- Serve as liaison to members of the State Election Commission and other governmental stakeholders.
- Coordinate Commission meetings, workshops, retreats, and special events.
- Prepare meeting agendas, supporting materials, minutes, and follow-up documentation.
- Maintain effective communication with county election officials, partner agencies, elected officials, and external stakeholders.
- Ensure timely distribution of information and follow-up on Commission actions and assignments.
Special Projects and Agency Initiatives
- Assist with the planning, coordination, and implementation of special projects and strategic initiatives.
- Track project progress, deadlines, and deliverables.
- Coordinate agency events, conferences, meetings, and training activities.
- Gather and compile information for reports, presentations, and executive briefings.
- Provide administrative and logistical support for agency-wide initiatives as assigned.
Administrative Operations and Records Management
- Maintain confidential files, records, correspondence, and official agency documents.
- Ensure records are maintained in accordance with agency policies and records retention requirements.
- Organize and maintain electronic and physical filing systems.
- Monitor and coordinate administrative processes supporting the Executive Director's Office.
- Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
Additional Responsibilities
- Provide support to agency leadership and management staff as assigned.
- Assist with emergency preparedness, election-related activities, and special assignments during election cycles.
- Perform other related duties as assigned to support the mission and operations of the South Carolina State Election Commission.

Become a part of our dedicated team and help shape the future of elections in South Carolina!
Minimum and Additional Requirements

Bachelor's degree in Public Administration, Business Administration, Political Science, Communications, Public Relations, Marketing, or a related field. At least five (5) years of progressively responsible administrative, executive support, project coordination, or public administration experience. A equivalent combination of education and relevant experience may be considered.

Additional Requirements:

Ability to handle sensitive and confidential information with diplomacy and discretion.
Strong organizational skills, attention to detail, and commitment to customer service.
Ability to work under pressure and meet deadlines in a fast-paced environment.
Occasional extended work hours and travel will be required, particularly during election cycles.

Preferred Qualifications

Experience working in South Carolina state government or a public-sector environment.
Knowledge of state government operations, board or commission processes, and administrative procedures.
Strong interpersonal skills with the ability to establish and maintain effective working relationships.
Exceptional written and verbal communication skills.
Demonstrated ability to conduct research, analyze information, and prepare professional reports and correspondence.
Proficiency with Microsoft Office Suite, Google Workspace, virtual meeting platforms, and electronic communications.
Ability to work independently, manage multiple priorities, and maintain strict confidentiality.

Additional Comments

Additional Comments
The South Carolina State Election Commission is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Election Commission offers an exceptional benefits package for full time (FTE) employees:

Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid parental leave
S.C. Deferred Compensation Program available S.C. Deferred Compensation)
Retirement benefit choices *
- State Retirement Plan SCRS
- State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. I have read and acknowledge the above statement.

02

Are you willing to accept a salary within the offered pay range?

03

Do you have any experience working in elections (not required)? If so, in what capacity and at what level (i.e., municipal, county, state)?
04

Please describe how your previous work experience relates to this position.
05

Do you have any relatives that work in the executive, legislative, or judicial branches of S.C. state government? If so, please list their name, title, and the entity in which they work.
Required Question

Executive Assistant I

State of South Carolina

Columbia, SC

About the Company

State of South Carolina

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