Executive Assistant I

Executive Assistant I Salary: $52,100.00 - $88,600.00 Annually

Location: Richland County, SC Job Type: FTE - Full-Time Job Number: 60009035 Agency: State Treasurers Office Division: Executive Division Opening Date: March 5, 2026 Closing Date: April 4, 2026, 11:59 PM Eastern

Normal Work Schedule: Monday - Friday (8:30 - 5:00)

Pay Grade: GEN09 Hiring Range: Min. $75,000.00, Max. $85,000.00

Job Responsibilities:

• Acts as the Executive Assistant to the Chief of Staff of the State Treasurers Office
• Excels in performing a variety of administrative responsibilities for the Chief of Staff and the Executive Office of the State Treasurers Office
• Serves as a primary interface and liaison for the Chief of Staff
• Serves as backup support to the Executive Assistant supporting the State Treasurer
• Manages an extremely active calendar of appointments, shelters work products to completion, reviews and edits complex documents, performs research, creates and maintains tracking documents, and organizes and maintains paper and electronic files
• Composes general correspondence and reports
• Compiles, documents, and retains information related to agency initiatives and programs
• Responds to inquiries and engages with government officials and constituencies regarding budgetary, planning, and legislative issues impacting the agency's mission and statutory mandates
• Delivers specialized support to the Chief of Staff in developing, evaluating, and implementing agency policies, procedures, and projects
• Prioritizes conflicting needs of staff, handles matters expeditiously, proactively addresses emerging issues, and follows through on projects to successful completion, often with deadline pressures
• Contributes executive support to various special projects, research assignments, and agency initiatives
• Coordinates scheduling, deadlines, deliverables, and communication with necessary parties
• Leads document management and retention for the Chief of Staff as well as designated initiatives and programs
• Performs complex research and analysis on applicable laws and regulations and related industry data
• Assists with executive review, drafting, and editing of legal and business documents, legislation, spreadsheets, correspondence, and reports
• Forecasts future trends affecting the agency and their costs
• Assists in preparation of meetings of the State Fiscal Accountability Authority, Board of Financial Institutions, and Quarterly STO Investment meetings, which includes research, document management, and coordination of logistics
• Leverages excellent communication in the administration of responsibilities with internal and external stakeholders
• Assists with incoming calls to the Chief of Staff and Executive Office, utilizing a solution-driven approach in support of constituent and stakeholder needs

Minimum and Additional Requirements:

• Agency Minimum Qualifications:
• A Bachelors degree in business administration, accounting, finance, or relevant major
• A minimum of two (2) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management
• Knowledge of functions, organizational laws, rules, and regulations pertinent to the agency
• Knowledge of the principles and methods of effective public relations
• Knowledge of the federal and state legislative processes
• Additional Requirements:
• Ability to coordinate diverse administrative functions
• Knowledge of modern office practices, procedures, and equipment
• Ability to establish and maintain effective working relationships
• Incumbent must have excellent verbal and written communication skills
• Ability to plan and organize effectively
• Ability to exercise sound judgment and confidentiality at all times
• Proficient in Microsoft Excel and other Microsoft Office products

Benefits for State Employees:

• Health and dental insurance
• Retirement and savings plan options
• Paid vacation and sick leave
• Work-life balance programs, such as telecommuting and flexible work schedules
• Insurance benefits, including:
• Health insurance
• Dental insurance
• Vision insurance
• Term life insurance
• Long-term disability insurance
• Flexible spending accounts for health and child care expenses
• Retirement benefits, including:
• Defined benefit plan
• Defined contribution plan
• South Carolina Deferred Compensation Program
• Workplace benefits, including:
• Tuition assistance
• Holiday, annual, and sick leave
• Discounts on purchases, travel, and more

Supplemental Questions:

1. Tell us what you know about the Office of the State Treasurer and its operations.
2. Do you have a Bachelors degree in business administration, accounting, finance, or relevant major? A minimum of two (2) years of relevant experience in business management, public administration, administrative support services, or project management?
3. If you answered yes to Question #2, please describe your experience.
4. What is your level of proficiency in the use of Microsoft Excel?
5. What is your level of proficiency in the use of Microsoft Word?
6. Describe the critical responsibilities of an Executive Assistant within an organization.
7. Do you have previous experience working with or for executive-level management within State Government?
8. Describe your experience with electronic document management.
9. Based on the position description, what makes you an ideal candidate for this position?
10. What is your current salary?
11. What is your preferred salary (your answer should match the preferred salary field on the front page of your application)?
12. Employer: State of South Carolina Agency: State Treasurers Office Address: 1200 Senate Street, Suite 214, Columbia, South Carolina, 29201 Phone: 803-734-2638

Note:

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.