Executive Assistant I

Job Description

BAE Systems Space and Mission Sector (SMS) is seeking an experienced administrative professional that is organized, collaborative, detail oriented with excellent communication skills to be the primary administrative support to the Vice President of Engineering, Science, and Analysis (ESA). This position will act as the administrative focal point for the sectors largest people organization providing specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of schedules and travel. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. This role is in-person, reports directly to the VP of ESA, and is based in Broomfield, CO.

The VP of ESA leads a team of more than 2,000 highly skilled engineers, scientists, and analysts positioned in Colorado, Ohio, New Mexico, Virginia, Maryland, and the District of Columbia.

BAE Systems Space and Mission Systems ESA team engineers high-performance, cost-effective aerospace solutions through disciplined engineering, rigorous testing, and an unwavering focus on operational excellence.

The Engineering, Science and Analysis (ESA) Strategic Capabilities Unit comprises the technical talent and organizational leadership that enables the successful delivery of high-impact discriminating technologies for our customers' missions. Our collaborative, cross-functional teams are committed to innovation, integrity, continual learning and strong execution.

What You'll Do:

• Complete a wide variety of administrative actions such as managing complex calendar coordination and meeting logistics, written document drafting, extensive travel arranging, accounting reconciliation/expense reporting, event planning and organize catering.
• Work closely with the ESA leadership team, other sector leadership teams and local support staff to support smooth day-to-day operations of the office.
• Coordinate large team meetings and department events.
• Professional interaction with senior level internal and external stakeholders in support of the Executive's and the organization's objectives.
• Maintain complete confidentiality and be aware of topics/projects which are sensitive or proprietary information.
• Communicate and interpret the Executive's decisions and views, while maintaining excellent internal relationships with other administrative staff and direct reports.
• Demonstrate sensitivity to time and resource constraints of all leaders and their administrative teams. Partner closely with the other members of the Executive Assistant team from different time zones.
• Demonstrate competency in the following areas: informing, problem solving, priority setting, organizational agility, written communications, approachability, professionalism and customer service.
• Develop documents in support of the VP and his staff. Draft correspondence and memoranda for the VP, as needed, maintain and track meeting action items through completion.
• Coordinate and plan all requested company travel and process respective expense reports staying within policy.
• Greet outside executive visitors and coordinate security access for them.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.
• Serve as a role model, as well as a mentor, to junior-level administrative employees by providing direction and acting as a resource to resolve questions and difficult situations in a collaborative environment.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 4 years or more related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Excellent administrative skills.
• Heavy calendar management skills and meeting logistics, combined with the ability to sort the urgent from the non-urgent, to anticipate changes, and to respond in a dynamic environment.
• Ability to complete complex travel and expense reports in a timely manner.
• Ability to develop creative solutions to tough problems.
• Must have the highest integrity, humility, and transparency.
• Ability to act with urgency and demonstrate an openness to new ideas and be comfortable with a fast-paced, rapidly changing environment.
• Ability to be a team player in a close-knit office environment, supporting geographically distributed direct reports, Executive Team and Exec Team EAs.
• Ability to be energetic, personable, and compassionate.
• Excellent social and conceptual skills with an empathic ability to see and share the pulse of the office.
• Excellent listening and communication skills.
• Skilled in delivering feedback and keeping confidences, and the maturity to know when to employ either.
• Demonstrated project and event planning experience, achieving the vision of the event within cost and schedule.
• Ability to work with considerable independence and as part of the team.
• Ability to work under pressure and handle multiple assignments concurrently while maintaining solid ethics, values, integrity and trust.

#LI-MBTAGPreferred Education, Experience, & Skills

• Experience working in an Aerospace & Defense environment preferred.

Pay Information

Full-Time Salary Range: $63454 - $101526

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.