Executive Assistant – Full Time
Location: San Mateo (Hybrid)
Overview
We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.
Key Responsibilities
- Provide high-level executive support, including calendar management, travel coordination, and correspondence
- Coordinate and manage high-touch client interactions and communications
- Lead and execute end-to-end event planning, including internal and client-facing events
- Partner closely with executives to manage priorities, logistics, and scheduling
- Support cross-functional collaboration with global teams, particularly in India
- Handle confidential information with discretion and professionalism
Qualifications
- Around 5 years of experience as an Executive Assistant or in a similar role
- Strong background in event planning and execution
- Experience supporting global or international teams and working across time zones
- Prior experience in one or more of the following industries preferred:
o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments
- Exceptional organizational, communication, and multitasking skills
- High level of professionalism and client service orientation
Benefits & Perks
- Medical and dental coverage
- 401(k) with up to 6% match
- Other perks: Gym, recreation room, free lunch
- Collaborative and stable team environment (long-tenured EA team)
Work Environment
- Hybrid schedule with flexibility
- Highly collaborative, client-facing culture
- Opportunity to work with global teams and high-level executives