Executive Assistant

They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs. This role requires a highly organized professional who can manage executive priorities, support office operations, and deliver exceptional customer service while maintaining a high level of professionalism and discretion.

Client Overview:
Our client is a growing manufacturing organization specializing in wholesale distribution. They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs.

Salary/Hourly Rate:
$55k

Position Overview:
The Executive Assistant combines administrative support for senior leadership with day-to-day assistance for members and customers. This role requires a highly organized professional who can manage executive priorities, support office operations, and deliver exceptional customer service while maintaining a high level of professionalism and discretion.

Responsibilities of the Executive Assistant:

• Oversee senior leaders' schedules, including appointments, meetings, and travel logistics.
• Draft and format emails, slide decks, reports, and other meeting materials.
• Process and reconcile expenses, monitor approvals, and maintain organized documentation.
• Arrange internal and external meetings and ensure follow-up on assigned tasks.
• Review and route incoming calls, emails, and messages to appropriate contacts.
• Manage sensitive information with a high level of discretion and professionalism.
• Support day-to-day office activities and assist with ad hoc initiatives and projects.
• Address member inquiries via phone and email with a calm, courteous, and solution-focused approach.
• Provide assistance with order status, account details, and use of internal systems or platforms.
• Partner with cross-functional teams to resolve issues and keep stakeholders informed.
• Log incoming requests, monitor open items, and ensure timely completion.
• Identify complex or high-priority concerns and escalate them to the appropriate team or leader.

Required Experience/Skills for the Executive Assistant:

• Previous experience in administrative support, executive assistance, customer service, or a related role.
• Strong written and verbal communication skills.
• Excellent organizational skills.

Preferred Experience/Skills for the Executive Assistant:

• Experience in wholesale or distribution.

Education Requirements:

• Bachelor's degree preferred.

Benefits:

• Medical.
• Dental.
• Vision.
• 401(k).
• Paid Time Off (PTO).

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 410560