EXECUTIVE ASSISTANT Full Time Day shift

This is an Exempt position and the Pay Range is $27.08-$40.62 DOE

Position-Specific Performance Expectations, Duties, and Responsibilities:
• Acts as a liaison between the Senior Management Team, department heads, clergy, hospital personnel,
visitors, and medical staff to communicate messages, schedule meetings, and disseminate information.
• Acts as a liaison for the Board of Trustees, including preparing board packets, attending board meetings,
and recording minutes.
• Prepares accurate, well-organized meeting minutes and action item summaries with timely distribution to
relevant stakeholders.
• Utilizes Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint)
proficiently to manage communications, documents, scheduling, and collaboration.
• Produces all written communications – correspondence, reports, and memoranda – with exceptional
grammar, spelling, and professional tone, requiring minimal revision. Receives and screens telephone calls,
transmits detailed information, answers questions, takes accurate messages, and keeps the Chief Executive
Officer (CEO) apprised of calls during their absence.
• Maintains updated and current appointment calendars for the CEO. Advises of schedule changes, as
appropriate.
• Makes arrangements for all meetings scheduled for the CEO, including the notification of participants, room
reservations, and preparation and distribution of agendas. Serves as recording secretary for various
committees as assigned.
• Opens all incoming mail, screening and prioritizing action and follow-up.
• Oversee property and casualty insurance as needed for providers and Memorial Regional Health.
• Maintains contract database, including entry, removal, and updating contracts for Memorial Regional
Health.
2 Revised 05/07/2026
• Completes registration forms; makes travel arrangements and room reservations in connection with the
CEO and the Senior Management Team’s travel to conferences, seminars, retreats, and other necessary
meetings/functions.
• Ensures that all aspects of confidentiality are maintained in the department.
• Completes required continuous training and education, including department-specific requirements.
• Performs other duties as assigned.
• Thrives in a dynamic environment, adjusting priorities and workflows in response to shifting organizaional neesd
while maintaining quality and composure.

Associate’s degree in Business Administration, Communication, or Office
Management, or equivalent professional experience is preferred

Five (5) years of secretarial, administrative assistant, or clerical experience is required