Executive Assistant

Executive Assistant

Salary

$32.04 - $38.45 Hourly

Location

FC 200 W Oak, CO

Job Type

Regular

Job Number

202600328

Department

Clerk and Recorder

Opening Date

08/28/2026

Closing Date

9/8/2026 11:59 PM Mountain

Full/Part Time

Full Time

• Description
• Benefits
• Questions

Overview

The Clerk & Recorder's Office is seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the elected Clerk & Recorder. This role is ideal for someone who thrives in a fast-paced public service environment, exercises sound judgment and discretion, and excels at anticipating needs, managing competing priorities, and keeping an elected official organized and prepared.

The Executive Assistant will serve as a trusted resource to the Clerk & Recorder, helping coordinate schedules, communications, meetings, community engagements, and day-to-day priorities while interacting professionally with staff, County leadership, community partners, and members of the public.

To be considered for this position, please attach a resume and cover letter.

Responsibilities

What youll doing:

• Manage and coordinate the Clerk & Recorder's calendar, meetings, appointments, events, and speaking engagements.

• Serve as a primary point of contact for internal and external stakeholders, including County leadership, elected officials, community partners, staff, and members of the public.

• Prepare meeting materials, agendas, briefing documents, correspondence, presentations, and other materials to ensure the Clerk is informed and prepared.

• Monitor incoming communications and requests, identify priorities, coordinate follow-up, and ensure time-sensitive items are addressed.

• Coordinate meeting and event logistics, including scheduling, invitations, room reservations, materials, travel arrangements, and other details.

• Draft, review, and proofread professional correspondence and communications on behalf of the Clerk & Recorder.

• Maintain confidentiality and exercise sound judgment when handling sensitive, personnel, operational, or executive-level information.

• Track commitments, deadlines, action items, and special projects, proactively following up with appropriate staff to keep priorities moving forward.

To view the full job description, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Administrative_Coordinator

What were looking for:

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and changing needs.
• Strong written and verbal communication skills, including the ability to communicate professionally with elected officials, County leadership, staff, community partners, and members of the public.
• Sound judgment, discretion, and a strong understanding of confidentiality when handling sensitive or executive-level information.
• A proactive mindset with the ability to anticipate needs, identify potential issues, and take initiative without requiring extensive direction.
• Strong interpersonal skills and emotional intelligence, with the ability to build positive working relationships and navigate a variety of personalities and situations.
• Adaptability and composure in a fast-paced environment where schedules, priorities, and circumstances may change quickly.
• Excellent attention to detail and follow-through, with a commitment to accuracy and ensuring tasks are completed.
• A strong public-service mindset, professionalism, and an understanding of the importance of responsiveness, neutrality, and representing an elected official and the Clerk & Recorder's Office well.

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required.

Benefits

Here's what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer Countys Benefits. https://www.larimer.gov/hr/benefits.

Supplemental Information

Please Note:

The typical schedule for this position is Monday through Friday, 8:00 am to 5:00 pm, with occasional nights and weekends.

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer Countys Benefits.

01

Please choose one of the Larimer County guiding principles listed that you feel most applies to you and this position - Larimer County will add value to the lives of its citizens today and in the future by:

• Being good stewards of public resources.
• Promoting innovation, adaptability, and committing to continuous improvement.
• Providing consistent quality customer service.
• Empowering people to take responsibility.
• Cultivating collaborative partnerships.
• Being a fulfilling, respectful, and enjoyable place to work.

02

Based on your choice in the previous question, describe how you would apply this guiding principle in this position.

03

Are you a current or previous employee of Larimer County?

• Yes
• No

04

To be considered for this position, a resume and cover letter need to be attached to your application. Did you remember to attach both of these documents to your application?

• Yes
• No

05

Do you have five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities?

• Yes
• No

06

How many years of experience do you have providing administrative or executive-level support to a director, executive, elected official, or other senior leader?

• None
• Less than 1 year
• 1-2 years
• 3-5 years
• 5+ years

07

Which of the following have you been responsible for in a professional setting? Choose all that apply. Executive calendar management; meeting/event coordination; travel arrangements; correspondence; expense or purchasing documentation; records/document management; tracking deadlines and follow-up items; communicating with senior leadership or external stakeholders.

08

Please briefly describe your experience managing a leader's calendar, including scheduling meetings, coordinating with internal and external stakeholders, resolving scheduling conflicts, and preparing meeting materials.

Required Question

Employer Larimer County