Executive Assistant

This role will manage schedules, coordinate travel and expenses, organize meetings and events, maintain information flow, and support executive priorities in a fast-paced environment. The Executive Assistant will provide personalized, timely, and confidential administrative support to vice president-level executives and leadership teams.

Executive Assistant 2


Job Summary

The Executive Assistant will provide personalized, timely, and confidential administrative support to vice president-level executives and leadership teams. This role will manage schedules, coordinate travel and expenses, organize meetings and events, maintain information flow, and support executive priorities in a fast-paced environment.

Responsibilities

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  Manage executive calendars, including scheduling meetings, coordinating logistics, and resolving conflicts.
  
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  Coordinate domestic travel arrangements, including flights, hotels, and transportation.
  
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  Prepare, submit, and track expense reports in accordance with established policies.
  
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  Organize meetings, events, and offsite activities, including reservations, catering, agendas, and materials.
  
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  Support projects involving data gathering, presentation preparation, document management, and meeting follow-up.
  
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  Prioritize competing requests, anticipate executive needs, and respond with a strong sense of urgency.
  
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  Exercise sound judgment when assessing priorities, escalating issues, and resolving problems.
  
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  Monitor and coordinate action items to ensure timely completion.
  
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  Maintain confidential and sensitive information with discretion.
  
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  Provide general administrative support to ensure efficient daily operations.
  

Requirements

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  At least three years of relevant administrative experience.
  
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  Experience supporting vice president-level or senior executives.
  
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  Outstanding verbal and written communication skills.
  
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  Demonstrated ability to prioritize competing demands and work independently in a fast-paced environment.
  
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  Strong judgment, organization, follow-through, and problem-solving abilities.
  
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  Experience working in insurance, healthcare, or another highly regulated industry is preferred but not required.
  
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  High school diploma or equivalent.
  

Skill

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  Executive calendar and travel management.
  
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  Professional email and business communication.
  
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  Meeting, event, and virtual activity coordination.
  
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  Microsoft Outlook, PowerPoint, Word, and Teams.
  
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  Concur or similar expense management systems.
  
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  UltiPro or similar time management software.
  

Summary Qualification

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  Experienced executive support professional with a minimum of three years of relevant experience.
  
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  Highly self-sufficient and capable of managing multiple priorities with minimal supervision.
  
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  Skilled in supporting senior leaders and handling confidential information.
  
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  Strong communicator who can craft professional correspondence and coordinate with diverse stakeholders.
  
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  Adaptable professional with excellent judgment and the ability to resolve conflicts effectively.
  

 

Wollborg Michelson Recruiting is an Equal Opportunity Employer and prohibits discrimination of any kind. We ensure job offers are made based of one s employment experience, skills, and qualifications, regardless of race, gender, ethnic origin, or any other classification protected by law. All applicants must furnish proper identification to prove their legal right to work in the US upon a job offer. We participate in E-Verify to confirm one s right to work in the US. Wollborg Michelson Recruiting does not provide sponsorship for an employment-based visa status.