Executive Assistant

Jones Lang LaSalle IP

Dallas, TX

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JOB DETAILS

SKILLS

Administrative Skills, Artificial Intelligence (AI), Budget Management, Business Development, Business Operations, C-Level Management, Calendar Management, Channel Strategies, Commercial Real Estate, Communication Skills, Competitive Analysis/Strategy, Conferences, Content Development, Cross-Functional, Customer Relationship Management (CRM) Systems, Data Collection, Data Visualization, Database Marketing, Detail Oriented, Develop and Maintain Customers, Document Tracking, Documentation, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Finance, Follow Through, Green Transportation, Industry/Trade Analysis, Information/Data Security (InfoSec), Insurance Documentation, Investment Management, Investment Services, Leadership, Legal, Logistics, Logistics Management, Maintain Compliance, Market Research, Marketing, Marketing Automation Software, Marketing Campaign, Marketing Plan, Marketing Presentation, Marketing Strategy, Marketing/Sales Collateral, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Online Marketing, Operational Communications, Operational Strategy, Operational Support, Operations Management, Organizational Skills, Presentation/Verbal Skills, Process Development, Process Management, Professional Services, Project Management Certification, Project Management Software, Purchase Orders, Quality Control, Real Estate, Reconciliation, Record Keeping, Relationship Marketing, Restaurant, Sales Presentation, Strategic Planning, Systems Maintenance, Time Management, Travel Planning, Vendor/Supplier Relations, Visa Applications, Willing to Travel, Writing Skills

LOCATION

Dallas, TX

POSTED

6 days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Executive Assistant

Location: Dallas, TX (On-site, 5 days per week)
Department: Marketing
Reports to: Senior Marketing Leadership

About JLL

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Position Overview

The Executive Assistant, Marketing will serve as a strategic business partner to the Marketing leadership team, providing comprehensive operational support while driving key initiatives forward. This hybrid role combines 60% executive assistant responsibilities with 40% specialized support to the Chief Marketing Officer's office, including marketing operations and strategic communications initiatives. This role combines traditional executive support with proactive business operations management, ensuring seamless execution of marketing strategies and day-to-day operations. The ideal candidate will be a highly organized, detail-oriented professional who thrives in a fast-paced environment and can anticipate needs while managing multiple priorities.

Key Responsibilities

Executive & Administrative Support

Provide comprehensive administrative support to Marketing leadership team members
Manage complex calendars, scheduling meetings across multiple time zones with internal and external stakeholders
Coordinate domestic and international travel arrangements, including detailed itineraries, hotel bookings, ground transportation, and restaurant reservations
Process and reconcile expense reports for leadership team, ensuring compliance with JLL policies and timely submission
Handle confidential information with discretion and maintain the highest level of professionalism
Manage office logistics, supplies, and vendor relationships for the Marketing department
Process purchase orders and budget tracking documentation

Travel Planning & Expense Management

Plan comprehensive travel itineraries for complex multi-city trips, client visits, and industry conferences
Research and book cost-effective travel options while considering preferences and business requirements
Coordinate travel logistics including visa requirements, travel insurance, and international documentation
Monitor travel disruptions and proactively arrange alternative accommodations or transportation as needed
Maintain detailed records of travel expenses and ensure proper coding for budget tracking
Process expense reports with supporting documentation and follow up on any discrepancies or approvals needed

Meeting Management & Follow-up

Coordinate and schedule team meetings, client presentations, and strategic planning sessions
Prepare comprehensive meeting agendas and distribute pre-read materials in advance
Actively participate in meetings to capture detailed action items and key decisions
Develop and maintain action item tracking systems to ensure follow-through on commitments
Conduct proactive follow-ups with stakeholders to ensure deliverable completion and deadline adherence
Prepare meeting minutes and distribute summary reports to relevant parties

Presentation Development & Content Creation

Create compelling PowerPoint presentations for internal meetings, client pitches, and industry events
Collaborate with marketing team members to develop visually appealing and data-driven presentation materials
Research and compile market data, competitive intelligence, and industry trends for presentation content
Maintain brand consistency across all presentation materials and marketing collateral
Update and maintain presentation template library and marketing resource databases

Pre-Read Collection & Distribution

Coordinate collection of presentation materials, reports, and briefing documents from multiple stakeholders
Organize and compile pre-read packages for leadership meetings and client engagements
Establish standardized processes for pre-read submission deadlines and formatting requirements
Maintain digital filing systems for easy retrieval and reference of historical materials
Quality control review of all materials prior to distribution

Strategic Operations Support

Support marketing campaign planning and execution timelines
Assist with event coordination and logistics for marketing initiatives
Maintain client and prospect databases with accurate contact information and engagement history
Coordinate with cross-functional teams including Legal, Finance, and Business Development
Support budget management processes and vendor coordination

Required Qualifications

Bachelor's degree preferred or equivalent professional experience
3-5 years of executive administrative support experience, preferably in professional services or commercial real estate
Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook
Experience with expense management systems and travel booking platforms
Experience with CRM systems and project management tools
Exceptional written and verbal communication skills
Strong organizational skills with ability to manage multiple competing priorities
Proven ability to work independently and take initiative in a fast-paced environment
Professional demeanor with ability to interact with C-level executives and external clients

Preferred Qualifications

Commercial real estate industry experience
Experience supporting marketing or business development functions
Knowledge of presentation design principles and data visualization
Familiarity with marketing automation platforms and digital marketing tools
Project management certification or experience
Experience with corporate travel management and international travel requirements

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

On-site -Dallas, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site -Dallas, TX

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Executive Assistant

Jones Lang LaSalle IP

Dallas, TX

About the Company

Jones Lang LaSalle IP

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