Executive Assistant

ALKEGEN

Dallas, TX

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Diversity, Establish Priorities, Executive Assistant Skills , Human Resources Processes, Interpersonal Skills, Leadership, Logistics, Manufacturing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Operations Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Management, Project/Program Coordination, Project/Program Management, Systems Maintenance, Team Lead/Manager, Time Management, Travel Planning, Vendor/Supplier Planning, Vendor/Supplier Relations, Writing Skills

LOCATION

Dallas, TX

POSTED

2 days ago

Job Requirements

Why work for us?
Alkegen is a specialty materials leader serving mission-critical systems that the world is focused on for the future, including: battery technologies, electric vehicles, filtration media, and specialty insulation materials that enable customers to reduce fossil fuel consumption, save energy, and live greener. We help people breathe easier, live greener, and go further than ever before.

Our experience speaks for itself. We are a vertically integrated manufacturer with the global reach and talent to solve your most demanding applications. With 60 manufacturing facilities and 9,000+ highly skilled employees located around the world, we can solve any challenge.

Key Responsibilities:

Executive Support

Provide proactive, high-level administrative support to several executives, including calendar management, meeting coordination, and travel arrangements

Prepare and edit correspondence, presentations, reports, and briefing materials

Act as a trusted liaison between executives and internal/external stakeholders

Prioritize and manage competing demands, ensuring deadlines are met

Handle confidential and sensitive information with discretion and professionalism

Office Management & Leadership

Oversee the daily operations of an office supporting approximately 25+ employees

Serve as the primary point of contact for office-related needs, policies, and procedures

Coordinate office logistics including space planning, supplies, equipment, and vendor relationships

Support onboarding and offboarding processes in partnership with HR

Help foster a positive, efficient, and inclusive office culture

Coordination & Process Improvement

Plan and coordinate meetings, offsites, and events (both in-person and virtual)

Establish and maintain administrative systems and processes to improve efficiency

Track action items and follow up on deliverables across leadership and team initiatives

Identify opportunities to streamline operations and enhance executive productivity

Required Qualifications

Bachelor's degree or equivalent professional experience

4-8+ years of experience supporting senior-level executives

Proven ability to manage office operations or team coordination

Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Excellent written and verbal communication skills

Preferred Qualifications

Prior experience overseeing an office or serving in an EA/Office Manager hybrid role

Strong project management or coordination experience

Experience supporting multiple executives simultaneously

Key Competencies

Exceptional organization and time-management skills

High level of discretion and professional judgment

Strong interpersonal skills and executive presence

Ability to anticipate needs and solve problems independently

Adaptability and resilience in a dynamic environment

Work Environment

This role is office-based 4 days a week Monday-Thursday with Fridays as an optional working from hone. Occasional flexibility in hours may be required to support executive schedules.

If you are interested in being part of a world class function here at Alkegen then we would love to hear from you.

At Alkegen, we strive every day to help people - ALL PEOPLE - breathe easier, live greener and go further than ever before. We believe that diversity and inclusion is central to this mission and to our impact. Our diverse and inclusive culture drives our growth & innovation and we nurture it by actively embracing our differences and using our varied perspectives to solve the complex challenges facing our changing and diverse world.

Employment selection and related decisions are made without regard to sex, race, ethnicity, nation of origin, religion, color, gender identity and expression, age, disability, education, opinions, culture, languages spoken, veteran's status, or any other protected class.

Executive Assistant

ALKEGEN

Dallas, TX

About the Company

ALKEGEN

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