Executive Assistant JobID: 481
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
4/30/2026
Location:
Inspired Vision Academy Secondary
Additional Information: Show/Hide
TITLE: Executive Assistant DUTY DAYS: 224 days
QUALIFICATIONS: High School diploma, some college preferred, secretarial and computer
Skills
REPORTS TO: Campus Principal
JOB GOAL: To assist the Campus Principal in creating an efficient office
PAY GRADE: EA Scale FLSA: Non-Exempt
PERFORMANCE RESPONSIBILITIES:
Demonstrates competence and aptitude for assigned responsibilities
Above average proficiency in typing
Performs assignments on own initiative
Attends all staff meeting and takes minutes that will be typed and filed
Attends and Serves on the Campus Improvement Committee as the secretary
Upon request, calls for reference checks on prospective new hires
Submits all purchase orders for the Campus Principal according to district policies
Distributes centralized copy materials when needed
Maintains a calendar of student activities
Good communication skills with all the staff on the campus, parents, and administrators
Answers and screens the Campus Principal's phone
Serves as office receptionist by welcoming visitors and arranging for their comfort
Able to maintain confidentiality on all matters conducted in the Campus Principal's office
Schedules appointments for the Campus Principal and up-dated reminders
Demonstrates proficient computer/word processor skills
Responsible to see that the office is run efficiently and in a business-like manner
Maintains accurate financial records regarding the Campus Principal's fund-raising and/or Principal's Fund
Counts all money turned into the principal's office, lists it on the proper form, and turns it into the
appropriate campus person in charge of deposits
Assists the Campus Principal in assuring a smooth, efficient operation in working with students and staff
Shares in the responsibility for the educational mission of the school
Serves personal secretary to the principal
Notifies and invites special guests to graduation ceremony
Assists in supervising and training student office workers
Maintains a regular filing system and processes incoming correspondence
Assists in the inventorying and ordering of office supplies
Arranges for the hospitality of visitors on parent/teacher conference days
Works with the principal in coordinating building requisitions sent to the business office
Assists in monitoring of budget line items as requested by the Campus Principal
Attends any professional growth seminars that are required by the Campus Principal
Assists the Athletic Coordinator and Vice-Principals with any other duties upon request
Performs such other duties as assigned by the Campus Principal
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hour; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all
responsible and duties that may be assigned or skills that may be required.