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Executive Assistant Commercial Real Estate

Metropolitan Industries Inc

Los Angeles, CA

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JOB DETAILS
SKILLS
Administrative Skills, Brokerage, Calendar Management, Commercial Real Estate, Communication Skills, Detail Oriented, Documentation, Executive Assistant Skills , Follow Through, Insurance, Investment Management, Maintain Compliance, Marketing, Microsoft Office, Multitasking, Negotiation Skills, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project Tracking, Real Estate, Record Keeping, Telephone Skills, Writing Skills
LOCATION
Los Angeles, CA
POSTED
30+ days ago
Benefits:
  • Competitive salary

Job Summary
 
We are seeking an Executive Assistant – Commercial Real Estate to join our team. As an Executive Assistant, your responsibilities will include providing high-level administrative and operational support to ownership, coordinating regulatory and compliance matters, assisting with lease documentation and tenant onboarding, supporting property marketing efforts, and ensuring consistent follow-through across multiple active projects.
 
The ideal candidate has experience in the commercial real estate industry, is highly organized, proactive, and detail-oriented, and thrives in a fast-paced environment. This role requires strong communication skills, the ability to manage multiple priorities simultaneously, and the confidence to follow up persistently until tasks are fully completed. This position offers the opportunity to grow into increased operational responsibility over time.


Responsibilities
  • Coordinate compliance matters (LADBS, LAFD, insurance inspections, Orders to Comply)
  • Prepare and assemble AIR commercial leases for review
  • Manage tenant onboarding, key release, and final walkthroughs
  • Coordinate property marketing and communicate with brokers and prospects (no negotiation)
  • Support Portfolio Manager as Executive Assistant:
    Take calls, manage calendars, track projects
  • Draft and improve professional emails
  • Complete applications and locate/share documents
  • Attend meetings, take notes, follow up until completion

  • Coordinate with architects, engineers, and contractors
  • Maintain organized records and follow-ups
  • Occasional personal errands
Requirements
  • 3+ years Executive Assistant experience
  • Excellent written and verbal communication
  • Highly organized; strong follow-up skills (not shy)
  • Advanced Microsoft Office skills
  • Real estate experience preferred (commercial a plus)
  • AppFolio knowledge a plus
  • Reliable transportation is a must
  • Bachelor’s degree preferred

About the Company

M

Metropolitan Industries Inc

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