Executive Assistant / Clerk to the Board for the Marina Coast Water District

Executive Assistant / Clerk to the Board for the Marina Coast Water District

Salary

$115,725.54 - $147,698.35 Annually

Location

Marina, CA

Job Type

Client Full Time

Job Number

26-MCWD-EA/BC

Department

Marina Coast Water District

Opening Date

08/10/2026

Closing Date

8/24/2026 11:59 PM Pacific

• Description
• Questions

Position Description

Are you an experienced professional looking for a role to serve your community? Are you a self-starter who excels at working with elected officials, executive staff, and members of the public? If this is you, the Marina Coast Water District invites you to apply for the position of Executive Assistant / Clerk to the Board.

Dont miss this opportunity-apply today and become a key part of our team!

Regional Government Services and its staff are conducting this recruitment on behalf of the Marina Coast Water District.

ABOUT THE POSITION:

Under general supervision, provides confidential administrative support and assistance to the General Manager and Administrative Department; supports the Board of Directors relative to their meeting processes and statutory responsibilities; performs other related work as required as directed by the General Manager.

THE IDEAL CANDIDATE WILL:

• Be a self-starter with excellent time management skills.
• Be process oriented with attention to detail and the ability to adhere to strict deadlines.
• Have demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Have knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Have excellent technological skills to schedule and post meetings and organize agenda packets and public documents.
• Have excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
• Be experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Be available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Have experience using software such as Microsoft Word and Excel at an intermediate level.
• Have experience in a public agency (highly desirable).

ABOUT THE CLIENT

Background - In 1958, a local group of dedicated citizens, known as the Marina Community Service Corporation, proposed the formation of a municipal-owned water system with boundaries to coincide with the existing Marina Fire District, which was approximately 1,600 acres. Two years later, the Marina County Water District was formed by registered voters of the then unincorporated city of Marina. In 1966, voters authorized the sale of water bonds totaling $950,000 to acquire a privately owned water company serving the area.

Today - Today we serve more than 40,000 customers and approximately 10,800 accounts split roughly equally between Central Marina and the Ord Community on the former military base, including California State University (CSU) Monterey Bay. Our vision is to become the leading public supplier of integrated water and wastewater services in the Monterey Bay Region.

Its an exciting time to work for the District and to play an integral role in this high-profile opportunity, while also living on the Central Coast of California along the scenic Monterey Bay area-It just doesnt get any better…

CORE COMPETENCIES:

• Adaptability and Flexibility - Able to shifts gears comfortably
• Attention to Detail - Accomplishes tasks with thoroughness and accuracy
• Communication - Effectively conveys and exchange thoughts, options, and information verbally and in writing
• Customer Service - Maintains ongoing client relationships
• Inclusiveness - Respects and values working in a diverse environment
• Initiative - Assesses and initiates things independently
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
• Leverage Technology - Comfortably works with technology
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner

Examples of Duties

To view the complete job description, click HERE

Typical Qualifications

Education

Equivalent to the completion of the twelfth (12th) grade, supplemented by business school or related college-level coursework. Possession of an Associates of Arts degree from a business or community college in an appropriate curriculum may be substituted for the experience on a year-for-year basis to a maximum of two (2) years.

Experience

Seven (7) years of progressively increasing administrative or office management, including knowledge of public agency policy requirements, open meeting laws, public records act production, etc.

Licenses and Certifications

• Possession of a valid California Class C Drivers License with a satisfactory driving record

may be required.

• Possession and maintenance of a Notary Public Certificate within six (6) months of hire or appointment.

Other Requirements

Occasional attendance at off-hours meetings is required.

Supplemental Information

BENEFITS AND SALARY INFORMATION

Salary: $115,725.54 - $147,698.35 Annually

To view the Marina Coast Water District benefits, click HERE

APPLICATION PROCESS:

Applications must be submitted online through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

APPLICATION DEADLINE IS AUGUST 24, 2026

SELECTION PROCESS:

Application - (Pass/Fail) Applications are screened based on the criteria indicated in this announcement. Incomplete, late, emailed, and faxed applications will not be accepted. Resumes are not considered in lieu of the required employment application. Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

Minimum Qualifications (MQ) Appraisal - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed for each applicants ability to meet the minimum work experience, training, and education qualifications.

Online Skills Assessment - (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates' knowledge, skills, and abilities for the position. The Online Skills Assessment exam is conducted via a video conference platform. The Online Skills Assessment tentatively scheduled for the week of August 31, 2026.

Remote Screening - (Pass/Fail) A remote screening process may be used to verify qualifications and evaluate candidates knowledge and skills for the position. The remote screening is tentatively scheduled for the week of September 7, 2026.

Successful candidates will be submitted to the Marina Coast Water District for further consideration.

All communication and notices will be sent via email. Additional inquiries about the position may be directed to aniewald@rgs.ca.gov.

Neither Regional Government Services nor the Marina Coast Water District are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise RGS by emailing aniewald@rgs.ca.gov.

The Marina Coast Water District is an Equal Opportunity Employer.

01

Please indicate your highest level of education:

• High School Diploma, G.E.D., or High School Equivalency Certificate
• Some college
• Associate degree
• Bachelors degree
• None of the above

02

Please indicate the field of study for your degree or N/A if not applicable

03

Please describe any other relevant certifications or trainings you have completed.

04

How many years of experience do you possess performing responsible administrative duties that include support of any of the following activities: City Clerk, Clerk of the Board, Commission Clerk, or Planning Commission Secretary?

• Less than 1 year of experience.
• 1 to 2 years of experience
• 2 to 3 years of experience
• 3 to 4 years of experience
• 4 to 5 years of experience
• 5 to 6 years of experience
• 6 to 7 years of experience
• 7 or more years of experience

05

Which types of government agencies have you worked for? (Check all that apply)

• City Government
• County Government
• State Government
• Federal Government
• Special District
• Public Education
• Tribal Government

06

Please indicate your level of proficiency (beginner, intermediate, advanced) using Microsoft Word. If you do not have experience using Word, please check the "N/A" box.

• Beginner (Create, navigate, and save documents, formatting options, create tables, and adjust page layout).
• Intermediate (Use styles and format tables, format text, track changes, and perform mail merge).
• Advanced (Use of interactive elements, indexes, table of contents, and create macros).
• N/A

07

Please indicate your level of proficiency (beginner, intermediate, advanced) using Microsoft Excel. If you do not have experience using Excel, please check the "N/A" box.

• Beginner (navigate; data entry; editing text, values, and formulas; apply formatting; creating tables; sorting data; work with ranges, rows and columns; modify page setup , and print worksheets.
• Intermediate (use multiple worksheets and workbooks efficiently; linking workbooks; applying special number formats, using formulas; sort and filter data, and create and format tables; insert and edit hyperlinks, and how to share workbooks; protect worksheets; and audit worksheets for errors).
• Advanced (use pivot tables; use of advanced functions and formulas; data validation, and advanced data filtering; advanced chart formatting options; export and import data, and query external databases; and run and record macros).
• N/A

08

Please indicate your level of proficiency (beginner, intermediate, advanced) using Microsoft Outlook. If you do not have experience using Outlook, please check the "N/A" box.

• Beginner (create and send emails, sort and delete messages, add contacts to address book, schedule meetings, set reminders, attach files to emails, use basic formatting options, configure auto-reply messages).
• Intermediate (Able to group, sort, filter, and search for messages, modify settings, create automated replies, create rules to simplify repetitive tasks).
• Advanced (Manage multiple accounts, complex rule creation, customized signatures, advanced search functions, task management, set up recurring meetings, utilize categories and flags effectively, configure email delivery settings).
• N/A

09

I certify that, by checking "Yes", the answers I have provided on this Supplemental Questionnaire are true and accurate. If it is determined that the answers I have provided are not true and accurate it would disqualify me from participation in the recruitment process, and if hired, could result in termination of employment.

• Yes
• No

Required Question

Employer Regional Government Services

Address View Job Posting for Agency Information

., California, 93924

Phone 1-650-587-7314

Website https://www.rgsjpa.org/