Executive Assistant

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000874 NC Salary Grade Equivalency NC11 Classification Title Executive Assistant - Journey Working Title Executive Assistant Salary Range $51,498 - $70,810 Anticipate Hiring Range $51,498 - $64,000 FLSA Status Non Exempt Division Chancellor's Office Department Chancellor (Adm) Work Unit Chancellor Work Schedule

8:00 am - 5:00 pm Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

The primary role is to support the Chief of Staff.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation from a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

Researches North Carolina law, University of North Carolina System policies, and UNC Charlotte policies to respond to inquiries received by the Chief of Staff, as well as to support the Chief of Staff's scope of work. Applies program and institutional knowledge to draft reports, correspondence, and presentations on behalf of the Chief of Staff.

Maintains the administrator's calendar, schedules appointments without prior approval based on knowledge of the administrator's responsibilities and issues of importance. Locates and assembles information for various reports, briefings, and conferences.

Manages access to the Chief of Staff in a professional, diplomatic manner. Responds to inquiries and communicates instructions and information to internal and external stakeholders on behalf of the Chief of Staff, in a manner that is diplomatic, respectful, and concise. Builds positive relationships with others in the Office of the Chancellor and other University units. Consistently adheres to a strict code of confidentiality and professionalism in all interactions with others.

Maintains an active and accurate filing system to respond to inquiries and for research purposes, as well as to comply with state requirements for document preservation. Researches information when preparing correspondence, responding to inquiries, preparing presentations, and performing special projects and synthesizes information to develop recommendations and conclusions.

Other Work Responsibilities Departmental Preferred Experience, Skills, Training/Education

• Strong writing and editing background preferred.
• Candidates with experience working with Banner and the ability to maintain and update the department's website are preferred.

Necessary Licenses or Certifications Work Location Cato Hall Posting date 07/20/2026 Closing date 07/27/2026 Proposed Hire Date 08/24/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have at least a graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of education and experience.
• Yes, a graduation from high school and three years of progressively responsible administrative/office management experience
• Yes, graduation of a two-year secretarial science or business administration program and one year of experience as described above
• Yes, graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field
• Yes, an equivalent combination of education and experience.
• No

Applicant Documents

Required Documents

• Resume / Curriculum Vitae

Optional Documents

• Cover Letter / Letter of Interest