Executive Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . The position supports senior leadership within a higher education/legal office environment , requiring extensive executive-level administrative support and discretion with highly confidential matters.

This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA. Compensation information is not specified. The position supports senior leadership within a higher education/legal office environment, requiring extensive executive-level administrative support and discretion with highly confidential matters.

Key Responsibilities:

• Serve as the first point of contact for visitors and act as gatekeeper to a senior executive
• Manage a complex executive calendar and scheduling priorities
• Coordinate domestic and international travel arrangements and expense reports
• Track action items, commitments, and follow-up activities
• Oversee day-to-day office and suite operations
• Triage and resolve incoming inquiries with minimal supervision
• Build relationships with internal leadership, external clients, and law firms
• Prepare reports, presentations, and confidential executive materials
• Draft, proofread, and fact-check documents and correspondence
• Conduct online research
• Organize and maintain physical and electronic records
• Troubleshoot technology issues with IT support teams
• Coordinate meetings, conference space, catering, and A/V needs
• Assist with additional office-wide administrative duties

Qualifications:

• Minimum of 7 years of Executive Assistant experience
• Experience supporting senior executives, preferably in a large organization or university setting
• Strong organizational, project management, communication, writing, and proofreading skills
• Advanced experience with complex calendar management
• Proven ability to handle confidential and sensitive information with discretion
• Ability to manage multiple priorities and work effectively under pressure
• Strong attention to detail and deadline management skills
• Professional interpersonal skills and experience interacting with diverse stakeholders
• Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools
• Experience with document management systems required
• Experience with iManage/Work10 preferred
• High school diploma required; bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)