Executive Assistant- C-Suite

Temporary Executive Assistant

Location: Santa Clara, CA (Hybrid)

Pay: $50-$75/hour

Duration: 6-8 Week Contract

About the Opportunity

A growing organization is seeking a highly organized and proactive Executive Assistant to provide support to senior leadership in a fast-paced environment. This role will be responsible for managing complex calendars, coordinating travel, supporting executive meetings, and assisting with special projects while ensuring day-to-day operations run smoothly.

This is an excellent opportunity for an experienced Executive Assistant who thrives in supporting high-level executives, managing multiple priorities, and working independently with a high degree of professionalism and discretion.

What You'll Do

• Provide administrative support to multiple C-level executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements.
• Prepare meeting materials, presentations, agendas, and executive reports.
• Capture meeting notes, action items, and follow-up responsibilities.
• Process and reconcile expense reports and purchase requests.
• Support leadership meetings, company events, all-hands meetings, and off-site activities.
• Maintain organizational charts, contact lists, and executive documentation.
• Coordinate vendor and customer-facing meetings.
• Assist with office operations, including supplies, facilities, and workplace initiatives.
• Provide backup support to other executive support team members as needed.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders or executives.