Executive Assistant

Pay Rate: $36 - $42 per hour

Summary:

• Reporting to the Hospital President
• Supporting and serving as a resource for the senior leadership team

Responsibilities:

• Arrange on- and off-site meetings, events, appointments, and travel with supporting materials as needed
• Manage calendars for multiple executives, including making appointments and prioritizing the most sensitive matters
• Draft routine and complex correspondence, memos, and/or reports as needed
• Perform minor accounting duties, such as submitting and tracking invoices for vendor payments
• Responsible for day-to-day office management tasks
• Assist with contract administration, including obtaining signatures, scanning, and electronic filing
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations
• Complete accurate and detailed leadership department expense reporting and other departmental reports
• Liaise with project stakeholders and all levels of management on an ongoing basis
• Coordinate and attend meetings as requested; prepare materials, coordinate logistics, and may take minutes
• Prepare data for presentations as needed
• Inventory management for department supplies
• Manage Kronos timekeeper, payroll, and schedules as needed
• Ensure the confidentiality of all reports, correspondence, materials, etc.
• Perform other duties as assigned

Requirements:

• High school diploma or equivalent
• Minimum 5 years of experience as an Administrative Assistant
• Equivalent combination of education and experience

Preferred Skills:

• Bachelor's degree
• Experience as an Executive Assistant
• Experience in healthcare
• Strong knowledge of Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint