Executive Assistant

Responsibilities: Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for, the senior leadership team. Requirements: High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.

Our client, a Medical Center company, is looking for an Executive Assistant for their Brockton, MA location.
 
Responsibilities:

• Reporting to the Hospital President, the Executive Assistant and Lead Administrator is responsible for supporting, and serving as a resource for, the senior leadership team.
• Arrange on- and off-site meetings, events, appointments & travel with supporting materials as needed.
• Manages calendars for multiple executives, including making appointments and prioritizing the most sensitive matters.
• Drafts routine and complex correspondence, memos and/or reports as needed.
• Performing minor accounting duties, such as submitting and tracking invoices for vendor payments.
• Responsible for day-to-day office management tasks.
• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Liaise with project stakeholders and all levels of management on an ongoing basis.
• Coordinates and attends meetings as requested; prepares materials, coordinates logistics and may take minutes.
• Prepare data for presentations as needed.
• Inventory management for department supplies
• Manages Kronos timekeeper, payroll and schedules as needed
• Ensures the confidentiality of all reports, correspondence, materials, etc.
• Performs other duties as assigned.

 
Requirements:

• High school diploma or equivalent and 5+ years of experience as an Administrative Assistant, or equivalent combination of education and experience.
• Experience as an Executive Assistant
• Experience in healthcare
• Strong knowledge of Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.

 
Why Should You Apply?

• Health Benefits
• Referral Program

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#alljobsWhy Should You Apply?

• Health Benefits
• Referral Program