Executive Assistant

Linke Resources

Baltimore, MD

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Documentation, Email Management/Administration, Employee Orientation, Executive Assistant Skills , Executive Recruiting, Human Health, Interpersonal Skills, Leadership, Learning Management System (LMS), Logistics, Mail Processing, Materials Analysis, Materials Testing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Onboarding, Organizational Learning, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project/Program Coordination, Record Keeping, Spreadsheets, Systems Administration/Management, Team Player, Time Management, Training Program, Writing Skills

LOCATION

Baltimore, MD

POSTED

Today

Job Description

We are currently hiring an Executive Assistant to support the Director of the Learning and Development team of a nonprofit company located in Baltimore, MD.

Job Title: Learning & Development Executive Administrative Assistant

Position Summary

The Learning & Development (L&D) Executive Administrative Assistant provides high-level administrative and organizational support to the Director of Learning & Development and the L&D team. This role is essential to the smooth operation of training initiatives, leadership development programs, and organizational learning efforts. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials
Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development
Draft, edit, and distribute professional communications, emails, reports, and presentations
Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups

Training & Program Coordination

Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person)
Manage training calendars, registration lists, attendance tracking, and completion records
Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation
Support the preparation and distribution of training materials, evaluations, and follow-up communications

Data, Reporting & Systems Support

Maintain accurate training records, spreadsheets, and learning management system (LMS) data
Track participation, completion rates, and deadlines for required training programs
Assist with compiling reports and summaries for leadership and compliance purposes
Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives
Identify opportunities to improve administrative processes, workflows, and communication related to learning programs

Qualifications Required

Associate's degree or equivalent experience
3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools
Experience supporting a senior leader or executive
Familiarity with learning management systems (LMS)
Ability to handle sensitive information with professionalism and discretion

Preferred

Experience in nonprofit, healthcare, or human services environments
Experience with software or tools that enhance job efficiency and output

Key Competencies

Attention to detail
Professional judgment and confidentiality
Proactive problem-solving
Strong interpersonal and collaboration skills
Adaptability and flexibility in a fast-paced environment

Work Environment

Combination of office-based and virtual work
Occasional travel to training sites or events may be required

Executive Assistant

Linke Resources

Baltimore, MD

About the Company

Linke Resources

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