Executive Assistant

Day-to-Day Responsibilities

The role involves performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and their team. Responsibilities include:

• Providing high-level administrative support by periodically conducting research and preparing reports.
• Handling information requests and performing clerical functions such as preparing correspondence.
• Receiving visitors, arranging conference calls, making travel arrangements, and scheduling meetings.
• Interacting with staff at all levels in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient.
• Developing relationships in a highly matrixed organization and handling administrative and executive support-related tasks with minimal supervision.
• Adapting procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Skills Required

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; Bachelor's degree preferred.
• Ability to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel, and PowerPoint, including table creation, mail merges, and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.