| Location | Alexandria, VA |
| Job Type | Full-time |
Celebrated as the #3 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team – it's a global family of individuals who represent more than 70 countries.
Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 — and now nationally by USA Today. Since 2022, we’ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here’s what they say makes us stand out:
Salary - Up to 77k (DOE)
Schedule: M-F 9-5 (in person)
About the Position
The Executive Assistant is a trusted, highly visible member of the Goodwin Living Home Office, providing administrative, logistical, and customer service support under the direction of the Director of Home Office Administration. This position primarily supports the COO, CFO, CMSO, Director of Home Office Administration, and other Strategy Team members as needed by managing details, coordinating information, anticipating needs, and helping work move forward smoothly. The role requires sound judgment, initiative, critical thinking, professional communication, and the ability to interact effectively with all members of the organization and public. Because the position involves access to confidential information, the Executive Assistant must consistently uphold Goodwin Living’s standards for confidentiality, privacy, discretion, and professionalism
Job Duties
Prepares, edits, and distributes internal and external communications, correspondence, records, and forms with accuracy, clarity, professionalism, and appropriate sensitivity to audience and confidentiality.
Helps advance special projects and Strategy Team goals by organizing information, tracking next steps, coordinating across stakeholders, and identifying practical ways to keep work moving forward.
Coordinates the annual corporate insurance renewal process and Annual Disclosure Statement process by managing timelines, gathering information, following up with stakeholders, and supporting accurate and timely completion.
Processes department payroll through ADP accurately and on schedule, resolving questions or discrepancies with appropriate confidentiality and follow-through.
Manages contracts and documents requiring Strategy Team review or approval by tracking status, coordinating signatures or approvals, communicating next steps, and ensuring timely completion while maintaining confidentiality.
Partners with Strategy Team members to track goals, meetings, deadlines, and follow-up actions; helps clarify ownership, identify gaps, and maintain momentum on team priorities.
Approaches additional duties with flexibility, initiative, curiosity, and a commitment to responsive service.
Keeps leaders prepared and connected by proactively managing calendars, appointments, meetings, and conference calls, including complex coordination with internal leaders, residents, members, board participants, and external partners; uses Zoom, Microsoft Teams, and other tools to create smooth and professional meeting experiences.
Creates welcoming and well-organized meeting experiences by coordinating logistics, catering, supplies, communications, and follow-up with strong attention to detail; manages resident-facing meetings for the CFO and COO and serves as a responsive liaison between residents/members and senior leadership.
Helps bring high-quality special events to life by coordinating and, at times, leading planning and execution for events involving board members, organizational leadership, government officials, and community partners; anticipates needs, resolves issues, and ensures events reflect Goodwin Living’s standards of hospitality and professionalism.
Supports effective Board and Committee meetings by preparing materials, coordinating logistics, organizing communications, and tracking follow-up items in a timely, accurate, and highly professional manner.
Arranges business travel and lodging for senior leadership as needed, seeking efficient, cost-conscious options and proactively addressing schedule changes or logistical issues.
Manages incoming and outgoing mail with sound judgment, prioritizing time-sensitive correspondence and ensuring that items requiring immediate attention are routed promptly to the appropriate senior leader.
Completes monthly credit card reconciliation for key leadership positions with accuracy, confidentiality, and timely follow-through.
Monitors office supply needs, supports efficient mail distribution, and helps ensure office equipment is functioning properly, and service issues are addressed promptly.
Maintains organized, accessible, and secure filing systems for official corporate records and Home Office documents, both paper and electronic.
Job Requirement
A sampling of our many benefits!
We’ve got you covered with incredible benefits, whether you work full-time, part-time, or PRN (as needed). Here’s a glimpse of what we offer to Full-Time team members:
About Goodwin Living
At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Alexandria, Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has earned us Top Workplace recognition by The Washington Post since 2019 and, more recently, national recognition by USA Today. These honors reflect the culture our team members foster every day — one rooted in purpose, belonging, and growth.
Goodwin Living is an Equal Opportunity Employer and an AARP Employer Pledge Signer. We take pride in our inclusive work culture that values diversity and fosters talent. With us, you are more than just a team member; you are part of a community committed to excellence and continuous learning.