Executive Assistant

• Due to a recent rebranding Institutional Support Services (ISS) is now Campus Environments & Services (CES)*

The University of New Mexico Campus Environments & Services (CES) is seeking a highly organized, adaptable, and self-directed Executive Assistant to provide comprehensive support to the Vice President and executive leadership team. This role requires an individual who can excel in a fast-paced, dynamic, and highly visible office environment, managing competing priorities with professionalism and efficiency.

The Executive Assistant will independently oversee all administrative functions of the VP Office, serving as the primary point of contact for internal and external stakeholders. The ideal candidate will demonstrate exceptional judgment, advanced organizational skills, and the ability to anticipate needs while maintaining discretion and professionalism. Comfort with technology and proficiency in modern productivity tools are essential to ensuring seamless executive operations.

About CES

CES is a vital division within UNM, encompassing 17 diverse, service-oriented departments that provide essential business, facilities, and real estate services. CES plays a central role in enhancing the university experience for students, faculty, staff, and visitors by delivering seamless, high-quality support across campus.

Duties and Responsibilities

• Serve as the primary liaison for university and community stakeholders on matters directed to the VP Office, ensuring timely and accurate resolution or referral.
• Independently manage complex schedules for the Vice President and executive leadership team, balancing competing priorities, executive commitments, travel, and correspondence.
• Proactive review of Vice President's calendar, including collaboration with the Vice President on preparing documents and agendas for upcoming meetings.
• Receive, evaluate, and respond to correspondence; draft communications and prepare reports with accuracy and professionalism.
• Plan, coordinate, and execute meetings, events, and special engagements, ensuring attention to detail and flawless delivery.
• Support executive leadership in resolving sensitive issues involving faculty, staff, students, and external stakeholders.
• Conduct research, compile data, and prepare high-level reports that inform University-wide decision-making.
• Oversee daily office operations, supervising administrative support staff, and ensuring adherence to office policies and procedures.
• Assist in the preparation, review, and monitoring of budgets, including transaction approvals and financial reporting.
• Maintain accurate records, track deadlines, and ensure compliance with University policies and procedures.
• Support faculty/staff recruitment, hiring processes, and other HR-related activities.
• Facilitate and coordinate contract administration, procurement processes, and executive-level projects.
• Leverage technology to streamline processes, manage digital workflows, and support efficient communication across the organization.