Executive Assistant

Location: Akron, OH
Duration: 6 Months

Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination. Complete timesheet submissions.
• Coordinate travel arrangements, expense reporting, and other related administrative activities.
• Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.
• Screen, distribute, and prioritize communications, mail, and information requests.
• Collect, organize, and prepare information for department leadership.
• Provide on-site administrative and event support as needed.
• Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.
• Order office supplies, manage facility requests, and support new hire onboarding.
• Partner effectively with other administrative professionals and business stakeholders.
• Anticipate executive needs, identify priorities, and proactively resolve issues.
• Support special projects and additional responsibilities as assigned.
• Recommend and implement process improvements to enhance efficiency and effectiveness.

Requirements:

• Minimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.
• Proven ability to work independently while collaborating effectively across teams.
• Strong customer service mindset and relationship-building skills.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Demonstrated problem-solving skills, initiative, and commitment to continuous improvement.
• Professional presence and confidence interacting with executives, Board members, employees, customers, and external partners.

Preferred Skills:

• Integrity and ethical conduct
• Accountability and ownership
• Collaboration and teamwork
• Proactive and forward-thinking mindset
• Adaptability and flexibility
• Professionalism and discretion
• Strong customer focus
• Multitasking and prioritization
• Initiative and continuous learning
• Results orientation and attention to detail
• Effective communication and relationship management
• Independent judgment and decision-making