Executive Assistant-Adult Education

Executive Assistant-Adult Education

Salary

$47,300.00 - $68,600.00 Annually

Location

ACCS - 135 South Union Street, Montgomery, AL

Job Type

Full-Time

Job Number

08595

College/Division

ACCSO-100010-Adult Education

Opening Date

09/15/2026

Closing Date

9/29/2026 3:00 PM Central

Campus Location

Alabama Community College System

• Description
• Benefits
• Questions

Position Summary

The Executive Assistant serves as the principal administrative and executive support professional for the Chief, Adult Education and Learning Officer. This position functions as the primary point of coordination for the Directors office and plays a critical role in supporting statewide leadership, strategic initiatives, policy implementation, and day-to-day operations of Alabamas Adult Education Division.

The Executive Assistant must demonstrate exceptional professionalism, discretion, organizational ability, and judgment while managing confidential information, coordinating high-level meetings, preparing executive correspondence, and facilitating communication with internal and external stakeholders including the Alabama Community College System (ACCS), federal agencies, local adult education providers, community colleges, workforce partners, and business and industry. This position requires the ability to anticipate needs, manage multiple competing priorities, and operate independently in a fast-paced executive environment.

Essential Duties and Responsibilities

• Manage the Chief, Adult Education and Learning Officer's calendar, appointments, and scheduling priorities.
• Coordinate travel arrangements, conference registrations, and travel reimbursements.
• Prepare daily briefing materials and executive schedules.
• Screen calls, visitors, and correspondence on behalf of the Chief, Adult Education and Learning Officer.
• Prioritize requests and ensure timely follow-up.
• Maintain executive files and confidential records.
• Draft correspondence, memoranda, speeches, presentations, reports, and briefing documents.
• Review documents for accuracy, consistency, formatting, and policy compliance.
• Maintain professional communications with federal, state, and local partners.
• Coordinate meetings of the Adult Education State team.
• Prepare meeting agendas, briefing books, and supporting documentation.
• Record action items and monitor completion.
• Coordinate logistics for statewide meetings, advisory groups, and executive events.
• Track implementation of strategic initiatives and special projects.
• Coordinate cross-functional activities among Adult Education staff.
• Monitor completion of assignments issued by the Chief, Adult Education and Learning Officer.
• Assist in maintaining division policies, operational procedures, and administrative guidance.
• Coordinate document routing and approvals.
• Support procurement, purchasing, and administrative processes.
• Maintain office procedures and administrative systems.
• Coordinate purchasing and office supplies.
• Process invoices and procurement documentation.
• Manage records management systems.
• Coordinate onboarding logistics for new staff.

SECONDARY JOB DUTIES & RESPONSIBILITIES

• Other duties as assigned.

TOOLS & EQUIPMENT USED IN JOB

Computer/Laptop, Scanner, Copier, Phone, Microsoft Office

Qualifications

REQUIRED

• Associate degree in a related field.
• Five years of progressively responsible executive administrative support experience.
• Experience supporting senior executives or government leaders preferred.
• Demonstrated proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to sit for extended periods.
• Occasional lifting of materials up to twenty-five pounds.
• Travel within Alabama and occasional out-of-state travel.
• Ability to operate standard office equipment.

PREFERRED

• Bachelors degree in a related field from a regionally accredited institution.
• Experience with adult education, workforce development, or state government.
• Knowledge of Alabama state government operations.
• Experience coordinating executive-level projects, Experience preparing policy documents and executive reports.
• Familiarity with WIOA, AEFLA, community colleges, or workforce programs

Application Procedures/Additional Information

Applications must be filed online at: https://www.schooljobs.com/careers/accs

A complete application packet must be submitted by the posted deadline to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

• Online application
• Cover letter
• Current resume
• Separate list of four (4) professional references (not letters) with complete contact information
• Unofficial or official transcripts showing degree(s) conferred and conferral dates
• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter, resume, list of references, and transcripts showing degree(s) and conferral dates, ready to upload before you begin the application process.
• WE DO NOT ACCEPT E-MAILED APPLICATIONS.
• When you finish the online application procedure, you will receive an on-screen notice that you have successfully applied. HOWEVER, this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.

Please direct any questions regarding the application process to Ceria Blake at (334) 293-4628 or ceria.blake@accs.edu.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

AGENCY INFORMATION:

The Alabama Community College System is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Annual Leave

Full-time employees may earn annual leave based on half-month pay periods as follows:

Years of Employment Leave Per Pay Period Annual Leave Fewer than 5 years 4 hours 20 minutes 13 days 5 but less than 10 years 5 hours 25 minutes 16 days 2 hours 10 but less than 15 years 6 hours 30 minutes 19 days 4 hours 15 but less than 20 years 7 hours 35 minutes 22 days 6 hours 20 but less than 25 years 8 hours 40 minutes 26 days 25 or more years 9 hours 45 minutes 29 days 2 hours

Sick Leave

Full-time employees earn 4 hours and 20 minutes of sick leave for each half-monthly pay period of service or 13 days per year. No more than 150 days or 1, 200 hours of sick leave may be accumulated. A complete description of sick leave benefits is outlined in the System Office Policies and Procedures Manual.

Personal Leave

All full-time, part-time, or temporary employees who are employed by the State of Alabama on January 1, and who are stationed outside of Mobile and Baldwin Counties, are entitled to a personal leave day each year in lieu of the former Mardi Gras holiday. The System Office policy requires that employees schedule their personal leave day prior to scheduling any annual leave.

Holidays

The Alabama Community College System observes the following legal holidays:

New Year's Day

Martin Luther King, Jr. /Robert E. Lee Birthday

George Washington / Thomas Jefferson Birthday

Confederate Memorial Day

National Memorial Day

Jefferson Davis Birthday

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Health Insurance

The State Employees' Health Insurance Plan (SEHIP) is basic hospital medical coverage administered by BlueCross BlueShield of Alabama (BCBS) with prescription benefits administered by OptumRx. For more information visit www.alseib.org

Premium amounts *Base rate before discounts

• Single $140
• Family w/o spouse $330
• Family with spouse $490

Discounts and Waivers

Non-Tobacco Discount

Single: $60 | Family w/o spouse: $60 | Family with spouse: $120

Wellness Discount

Single: $25 | Family w/o spouse: $25 | Family with spouse: $50

Preventive Screening Discount

Single: $25 | Family w/o spouse: $25 | Family with spouse: $50

Spousal Surcharge Waiver

Family with spouse: $50 per month

Note: The spousal surcharge applies to family contracts where a spouse is eligible to participate in another employer's insurance coverage. If your spouse's monthly single premium with their employer is $255 or less, then the $50 surcharge will apply. If your spouse's monthly single premium is more than $255, then you may qualify for a waiver of the $50 surcharge.

Net Premium after all discounts and waivers

• Single $30
• Family w/o spouse $220
• Family with spouse $220

If desired, employees may elect optional coverage plans to include dental, vision, and cancer.

Optional Plans

Dental -BCBS or Southland Coverage costs: Single $8 | Family $15 per month

Vision - Southland Coverage costs: Single $12 | Family $24 per month

Cancer - Southland Coverage costs: Single $12 | Family $24 per month

Retirement

The Alabama Community College System participates in the Retirement Systems of Alabama Teachers Retirement System. Teachers Retirement System is a state-mandated program where a percentage of your salary is withheld per pay period for an individual's retirement account. The percentage is determined by an employee's hire date and any prior participation in the Retirement Systems of Alabama.

Tier I (those with service credit prior to January 1, 2013): 7.5%

Tier II (those with service credit beginning on or after January 1, 2013): 6.2%

The State of Alabama also has two (2) deferred compensation programs for employees: RSA-1 and Great West. For more information on retirement plans, please visit www.rsa-al.gov and www.alabamaretire.com for Great West.

Tuition Waiver

This tuition assistance program is designed for all full-time benefits-eligible employees, retirees, and benefits-eligible H Salary Schedule employees of The Alabama Community College System and the Alabama Community College System office and their dependents defined by the policy. It is the responsibility of the employee and/or dependent to ensure that all documents and forms (requested by the College where the student is enrolled) are submitted and signed by the appropriate personnel in a timely manner prior to submission.

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

01

Do you have an Associates degree in a related field?

• Yes
• No

02

Do you have five (5) years of professional experience in an administrative or executive role?

• Yes
• No

03

Do you have experience supporting senior executives or government leaders?

• Yes
• No

04

Do you have proficiency in Microsoft Office Suite?

• Yes
• No

05

Do you have a Bachelors degree in a related field from a regionally accredited institution?

• Yes
• No

06

Do you have experience with adult education, workforce development, or state government?

• Yes
• No

07

Do you have knowledge of the State of Alabama government operations?

• Yes
• No

08

Do you have experience coordinating executive-level projects and experience preparing policy documents and executive reports?

• Yes
• No

09

Are you familiar with WIOA, AEFLA, community colleges, or workforce programs?

• Yes
• No

Required Question

Employer ACCS

Website 1