Accounts Payable, Accounts Receivable, Administrative Skills, Advertising Operations, Alternative Energy, Business Development, Communication Skills, Detail Oriented, Email Management/Administration, Energy & Utilities, Establish Priorities, Executive Assistant Skills , Follow Through, Intuit Quickbooks, Legal, Nonprofit, Office Management, Onboarding, Operational Support, Order Supplies, Organizational Skills, Regulations, Time Management
About the Role
As Hubay Dougherty continues to expand our impact as a clean energy, utility regulatory, and nonprofit law firm, we are seeking a highly organized, detail-oriented Executive & Operations Assistant to support our Founder & Managing Partner. This role is instrumental in keeping priorities aligned, operations running smoothly, and communication flowing effectively. The ideal candidate is proactive, tech-savvy, and comfortable working in a fast-paced, mission-driven environment.
Key Responsibilities
Executive Support
- Manage and organize email inboxes, ensuring timely responses, flagging priorities, and maintaining clear communication flow.
- Own the Founder's calendar, including scheduling, rescheduling, protecting focus time, and anticipating upcoming needs.
- Manage, prioritize, and schedule the Founder's assignments in Monday.com, ensuring alignment with deadlines and strategic priorities.
- Prepare, edit, and format reports, presentations, and professional correspondence.
Operations & Administration
- Support HR and administrative functions, including onboarding tasks, document organization, and compliance-related follow-ups.
- Support business development administrative functions, including prospect research and follow up, and existing client business development efforts.
- Provide office management support, including ordering supplies, coordinating vendors, and maintaining an efficient, welcoming workspace.
- Update and maintain Hubay Dougherty's records in Quickbooks Online, including daily bank feeds review, accounts payable, invoice creation and accounts receivable follow up.
- Execute ad hoc operational tasks to support firm efficiency and internal workflows.
- Ensure follow-up and follow-through using established systems, primarily Monday.com and other internal tools, to move tasks across the finish line.