Executive Administrator

Job Type

Full-time

Description

Position: Executive Administrator

Location: Palo Alto, CA

About GondolaBio

GondolaBio is a clinical-stage biopharmaceutical company focused on developing breakthroughtherapeutics for genetic diseases. GondolaBio is an independent sister company to BridgeBio, originally carved out in 2024 after securing $300M in private financing from external investors. GondolaBio aims to leverage cutting-edge biological research to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases.

The Opportunity

We are looking for a polished, proactive Executive Administrator to provide high-level administrative support to senior leadership. This person will serve as a trusted operational partner - anticipating needs, managing competing priorities, and ensuring seamless execution across a fast-moving, science-driven environment. This role reports into Sr. EA and will support as needed. This role requires strong judgment, discretion, and an ability to thrive with minimal direction. Prior biotech, tech or life sciences experience is a meaningful advantage. This role is open due to company growth.

What You'll Do

Executive Support

• Manage complex calendars, schedule internal and external meetings, and coordinate across time zones

• Arrange domestic and international travel; prepare detailed itineraries and handle expense reporting

• Draft, edit, and manage executive correspondence, presentations, and business documents

• Maintain accurate records, filing systems, and office documentation

• Support cross-functional collaboration and provide backup coverage as needed

Communication & Stakeholder Liaison

• Serve as first point of contact for internal teams and external stakeholders on behalf of leadership

• Ensure timely follow-up and responses; manage information flow with care and discretion

• Represent leadership professionally in written and verbal communication

Event & Meeting Coordination

• Plan and execute logistics for internal meetings, offsites, board prep, and company events

• Prepare agendas, briefing materials, and presentations for executive meetings

• Coordinate vendors and manage onsite execution for events and conferences

Operational & Cross-Functional Support

• Partner effectively with Executive Assistants across GondolaBio and the BridgeBio ecosystem

• Support special projects and strategic initiatives as requested by leadership

• Contribute to efficient daily operations and help identify process improvements

Requirements

What We're Looking For

• 3-5+ years of experience supporting VP-level or Director-level executives
• Biotech, biopharma, or tech startup experience strongly preferred
• Bachelor's degree or equivalent professional experience
• Exceptional organizational and time-management skills with sharp attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Zoom and Teams a plus
• Comfortable with calendar management platforms, travel booking tools, and expense systems
• Outstanding written and verbal communication - polished, clear, and appropriately concise
• High degree of discretion and professionalism with confidential information
• Adaptable and calm under pressure in a fast-paced, evolving environment
• Must be able to work in Palo Alto on-site 4-5 days per week during training with potential for work from home days.

• Patient Champions, who put patients first and uphold strict ethical standards.
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset.
• Truth Seekers, who are detailed, rational, and humble problem solvers.
• Individuals Who Inspire Excellence in themselves and those around them.
• High-quality executors, who execute against goals and milestones with quality, precision, and speed.

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts.
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak.
• An unyielding commitment to always putting patients first.
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science.
• A place where you own the vision - both for your program and your own career path.
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game.
• Access to learning and development resources to help you get in the best professional shape of your life.
• Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs).
• Flexible PTO.
• Rapid career advancement for strong performers.
• Potential ability to work on multiple GondolaBio Pharma programs across multiple therapeutic areas over time.
• Partnerships with leading institutions .
• Commitment to Diversity, Equity & Inclusion.