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Executive Administrator - Enterprise Business Systems (Workday & UKG)
Salary
$91,873.60 Annually
Location
517 Court Place, Louisville, KY 40202, KY
Job Type
Full_Time
Job Number
15995
Department
OMB - Finance
Opening Date
10/09/2026
Closing Date
10/22/2026 11:59 PM Eastern
Description
Summary Objective
Reporting directly to the Executive Director, this position leads OMBs Business Solutions Group and provides strategic and operational leadership for Workday and UKG. The role is responsible for business process improvement, functional system administration, configuration, testing, training, documentation, reporting, change management, and user adoption across the organizations enterprise business systems.
The position serves as a key partner between business stakeholders, technology teams, and vendors to ensure Workday and UKG effectively support Finance, Human Resources, Payroll, Budget, Procurement, and other critical business operations. The successful candidate will combine strong leadership, enterprise application expertise, business process knowledge, and an understanding of governmental finance and operations, including the ability to translate business requirements into technology solutions and partner effectively with technical resources to drive continuous improvement and maximize the value of the organizations technology investments.
The purpose of this position is to manage administrative support services including budget, grant applications, personnel, public information, regulatory compliance, strategic plan, staff development and training and other operational activities of assigned department.
This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Examples of Duties
ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
Directs administrative support operations, assists in resolving personnel and operational issues, consults with management on long-range plans and coordinates new programs and services.
Evaluates workflow processes, establishes priorities and delegates work assignments to achieve goals and objectives.
Interprets, explains and enforces regulations, policies and procedures.
Coordinates activities with other departments and external agencies to achieve maximum utilization of personnel and equipment.
Represents the department to the public to coordinate, explain and discuss programs and services.
Assists in budget preparation, controls expenditures and prepares and submits grant applications for programs and services.
Determines staff development and training needs and coordinates program scheduling to address the needs.
Directs the research and data collection with staff and prepares reports on programs.
Coordinates with staff the preparation of presentations, speeches and other correspondence, and reviews information before dissemination to the public.
Assists in the scheduling of the department director's meetings with local, state, federal and international agencies and officials.
Prepares reports and correspondence, completes special projects, and maintains records and files.
Performs related work as assigned.
Minimum Requirements
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor's Degree in Business or Public Administration or related discipline.
Four (4) years of business, health care, education, marketing or public relations administration experience, including two (2) years of managerial experience.
EQUIVALENCY
OTHER MINIMUM REQUIREMENTS
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayors Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.
Full Time Regular
Part Time - 17.5 to 25 Hours Per Week
Part Time - Less Than 17.5 Hours Per Week
Temporary Positions
Interns
01
Do you have a bachelor's degree in Business or Public Administration or related discipline?
02
Do you have four (4) years of business, health care, education, marketing or public relations administration experience?
03
Do you have two (2) years of managerial experience?
04
Do you possess and can you maintain a valid state driver's license with an acceptable driving history?
Required Question
Employer Louisville Metro Government
Address 517 Court Place
Louisville, Kentucky, 40202
Phone (502) 574-8100