Executive Administrative Coordinator to President/Clerk of the Board

Executive Administrative Coordinator to President/Clerk of the Board
Full-time Staff
Sugar Grove Campus

Hybrid Option: Yes 

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!

Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.

This position reports to the President and works closely with the Chief of Staff, who provides direction, establishes work priorities, and coordinates assignments in support of the President and the Office of the President. The Executive Administrative Coordinator provides direct, executive support to the President and serves as Clerk of the Board of Trustees. The position exercises leadership in coordinating complex executive and Board operations, anticipating needs, resolving issues, leading assigned projects, and ensuring timely follow-through on presidential priorities. The EA demonstrates initiative, accountability, sound judgment, discretion, and the ability to lead through influence while managing highly confidential and sensitive matters. This position is predominantly in-person and requires regular on-campus presence.

Responsibilities

Serve as Executive Administrative Coordinator to the President to include:
*Preparation of correspondence and reports.
*Preparation of conference/meeting travel and meeting materials.
*Managing registration and travel reimbursement for conference/meeting attendance for the President.
*Reconciliation of monthly credit card statements.
*Strategically manage the President's complex calendar by evaluating meeting requests, aligning the schedule with institutional priorities, resolving competing demands, protecting time for priority work, anticipating preparation and travel needs, and communicating schedule changes to appropriate stakeholders.
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