Executive Administrative Assistant

By submitting this application, you acknowledge and consent to engage in conversation with a recruiter or virtual recruiter from IDR Inc. and its affiliates, and contracted partners by receiving calls, AI-generated calls, texts, or emails to the contact information provided. Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.

IDR is seeking a Executive Administrative Assistant to join one of our top clients for a hybrid opportunity. This role offers the chance to support senior leadership with a dynamic and fast-paced organization. The position involves managing complex calendars, coordinating travel arrangements, and partnering with various internal teams to drive operational efficiency.

Position Overview for the Executive Administrative Assistant:

• Provide executive administrative support for three senior leaders.
• Manage highly complex and frequently changing calendars across global time zones.
• Coordinate internal and external meetings, leadership reviews, customer meetings, offsites, and team events.
• Prepare agendas, meeting materials, briefing documents, and follow-up action items.
• Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.

Requirements for the Executive Administrative Assistant:

• 3+ years of Executive Assistant experience supporting VP-level leaders or above.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Zoom.
• Experience with Concur or similar expense management tools.
• Ability to leverage AI-enabled tools to improve workflows.
• Excellent communication skills and stakeholder management abilities.

What's in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization.

Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success.
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated's Best of Staffing® Client and Talent Award winner 12 years in a row.

#LI-Hybrid

By submitting this application, you acknowledge and consent to engage in conversation with a recruiter or virtual recruiter from IDR Inc. and its affiliates, and contracted partners by receiving calls, AI-generated calls, texts, or emails to the contact information provided. Please ensure that the contact information provided is one you are permitted to use and are authorized to receive such messages on. If your contact information changes during the application process, please notify IDR promptly. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can opt-out of receiving communications at any time by saying or replying with “STOP” and "HELP" for help. To view our privacy policy, you may access it here (https://www.idr-inc.com/privacy-policy/).

PandoLogic. Keywords: Administrative Assistant, Location: Santa Clara, CA - 95055