Executive Administrative Assistant

About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive's working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.

Executive Administrative Assistant responsibilities are:

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  Create and maintain an efficient documentation and filing system

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  Organize efficient contact between the executives' and company's clients

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  Administer calls, messages and daily correspondence

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  Attend events as assigned, taking dictation and minutes and keeping the corresponding data

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  Arrange meetings, appointments and travels, providing reminders

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  Handle requests and queries appropriately

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  Review office supplies and build relations with suppliers

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  Prepare reports, presentations and briefs

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Executive Administrative Assistant requirements are:

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  3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant   or other relevant position

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  Solid experience with office management systems and procedures

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  Proficiency in English and in-depth knowledge of MS Office

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  Strong planning and time management skills, with an ability to multitask

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  Excellent verbal and written communication skills

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  Good knowledge of latest trends in office gadgets and applications

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  Reliability, discretion and confidentiality

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• High School degree; additional qualification as personal assistant will be a bonus