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Executive Administrative Assistant - Nashville, TN

STI

Nashville, TN

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Performance Reviews, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Time Management, Writing Skills
LOCATION
Nashville, TN
POSTED
Today
Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Key Responsibilities:
  • Manage and prioritize the Commissioner's calendar, scheduling meetings, appointments, and events to ensure effective time management
  • Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
  • Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
  • Coordinate and plan department-wide events including logistics, communications, and execution
  • Review and approve employee time and leave requests in accordance with state policies
  • Maintain organized records and ensure confidentiality of sensitive information
Systems:
  • Edison (State of Tennessee system)
  • Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Core Competencies:
  • Strong organizational and time management skills
  • Excellent written and verbal communication
  • High level of professionalism and discretion
  • Ability to manage multiple priorities in a fast-paced environment
  • Attention to detail and problem-solving skills
Qualifications:
  • Bachelor's degree
  • 3 years of administrative experience

About the Company

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STI

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