Job Description
Executive Administrative Assistant
Allied National Services
Allied National Services is seeking a reliable and motivated Executive Administrative Assistant to join our growing team. The ideal candidate is a proactive self-starter who thrives in a fast-paced, high-growth environment, demonstrates strong organizational and communication skills, and enjoys supporting both people and business operations. This role works closely with leadership and cross-functional teams in a collaborative environment.
This is a full-time, non-exempt position.
Schedule: Monday – Friday, 9:00 AM – 5:30 PM
Key Responsibilities:
Provide comprehensive administrative support across the organization
Maintain files and records in compliance with legal requirements and company policies
Support Directors and senior leadership with administrative tasks and special projects
Respond to and manage incoming mail, phone calls, and email inquiries
Prepare reports, scorecards, and basic data analysis using Excel and internal systems
Assist with internal inquiries related to policies, procedures, and benefits programs
Build and maintain strong relationships with internal and external stakeholders
Support the development of presentations for senior leadership, including data and key insights
Assist with training programs, including scheduling, attendance tracking, onboarding preparation, and maintaining training materials
Identify opportunities to improve processes, productivity, and efficiency
Participate in special projects and cross-functional initiatives as needed
Core Competencies:
Maintains strict confidentiality and demonstrates integrity
Highly organized with strong planning and prioritization skills
Excellent problem-solving and critical thinking abilities
Builds trust and fosters strong working relationships
Promotes teamwork and collaboration
Demonstrates accountability and ownership of responsibilities
Technologically proficient and adaptable
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to work effectively under pressure in a fast-paced environment
Minimum Qualifications:
Bachelor's degree preferred, or 2–3 years of administrative experience in a corporate environment
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong communication skills with the ability to actively listen and ask thoughtful questions
Excellent time management, organization, and prioritization skills
Process-oriented mindset with a focus on accuracy and compliance
Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation,
gender identity and/or expression, marital/partnership/civil union status, family or parental status, national
origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal
consideration based on merit, qualifications, and business need.
High School Diploma or Equivalent
2 - 20 years
First (Day)
1
Yes
No
Yes
Yes
$30,000.00 - $60,000.00 / Annually
55407
Full Time
On-site
hq
Not specified