Executive & Team Administrative Assistant
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Pay Rate: $20.00 per hour
Position Summary
Executive & Team Administrative Assistant to support our CEO, Founder, and internal team. This role is ideal for someone who enjoys helping others, staying organized, and taking initiative to ensure daily operations run smoothly.
The right candidate will be comfortable managing executive calendars, coordinating events, assisting with technology needs, supporting office operations, and handling a variety of administrative responsibilities with minimal supervision. No task is too small when it helps our team better serve our customers and support one another.
Executive Support
- Manage calendars and schedule meetings, appointments, and events.
- Send accurate and timely meeting invitations and confirmations.
- Anticipate scheduling conflicts and proactively coordinate solutions.
- Prepare meeting agendas, materials, notes, and follow-up items.
- Track deadlines, commitments, and action items to ensure timely completion.
- Coordinate travel arrangements, reservations, and itineraries.
- Draft, proofread, and organize business correspondence and communications.
- Handle confidential business and personal information with professionalism and discretion.
Team & Office Support
- Coordinate office activities, meetings, visitors, and special projects.
- Place weekly breakfast orders and maintain office snack and refreshment supplies.
- Assist with document management, data entry, filing, printing, mailing, and record keeping.
- Support employee celebrations, milestones, birthdays, and recognition events.
- Prepare onboarding materials and coordinate setup for new team members.
- Communicate with vendors and service providers as needed.
- Maintain recurring schedules, checklists, and administrative processes.
Qualifications
- Previous experience as an Administrative Assistant, Executive Assistant, Office Manager, or similar role.
- Strong proficiency with Microsoft Office Suite, Outlook, Teams, and general office technology.
- Experience managing calendars, travel arrangements, and executive schedules.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
Call our office at 3368821601 or come into our office at 2640 Willard Dair y Rd Greensboro NC 27265 STE 104