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Executive Administrative Assistant Jobs in USA, MA, Boston | Rose International Job

Rose International

Boston, MA

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JOB DETAILS
SALARY
$29–$30 Per Hour
JOB TYPE
Full-time
SKILLS
Administrative Skills, Ariba, Billing, Calendar Management, Communication Skills, Conference Management, Customer Support/Service, Decision Support, Detail Oriented, Event Management, Executive Assistant Skills , Follow Through, Interpersonal Skills, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Purchasing/Procurement, Reimbursement, Scalable System Development, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
5 days ago
Required Education: Associate's degreeRequired Skills 5+ years of administrative experience supporting senior or executive-level leaders. Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams). Ability to manage multiple priorities, shift gears quickly, and independently organize work to support more than one stakeholder. Sound judgment and discretion when handling sensitive and confidential information; ability to anticipate needs and surface risks early. Experience coordinating complex travel (multi-leg itineraries, time zones, and last-minute changes). Comfortable in a fast-paced environment; able to stay calm, resourceful, and solutions-oriented under time pressure. Strong interpersonal skills and professionalism when working with a wide range of teams, roles, and locations. Excellent written and verbal communication skills. Highly detail-oriented, with a focus on accuracy, follow-through, and continuous process improvement.Desired Education: Bachelor’s degree or associate degree preferred or equivalent years of experience.Desired Skills Experience with administrative programs: Ariba Buyer, Axiom, Concur, etc.Why You’ll Love This Role High-visibility partnership with executive leadership and meaningful impact on day-to-day business effectiveness. Varied work across scheduling, communications, events, and operational coordination, and no two days are the same. Regular collaboration with colleagues across global locations and time zones. Opportunity to build scalable processes and become a trusted go-to partner.Job Duties Serve as the primary administrative partner to executive leadership, providing proactive, high-touch support. Manage complex calendars and meeting logistics; coordinate conference rooms; and prepare agendas, materials, and presentations to support effective decision-making. Coordinate domestic and international travel, expenses, and invoice processing; track follow-ups to ensure requests are completed accurately and on time. Collaborate regularly with partners across global locations, maintaining professionalism, discretion, and a customer-service mindset.Typical Day Managing executive calendars and adjusting schedules based on shifting priorities. Coordinating meetings, conference rooms, and presentation materials. Booking and managing domestic and international travel arrangements. Processing expenses, invoices, and administrative follow-ups. Communicating with teams across multiple locations and time zones. Supporting executives with high-level administrative and operational coordination.Job DescriptionUrgent need!This is a temporary position with the potential to convert to full-time and requires working on-site four days per week.In this role, you will partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You’ll be a key point of coordination across teams and time zones, helping the organization operate efficiently and professionally.Key Responsibilities Serve as the primary administrative partner to executive leadership, providing proactive, high-touch support. Manage complex calendars and meeting logistics; coordinate conference rooms; and prepare agendas, materials, and presentations to support effective decision-making. Coordinate domestic and international travel, expenses, and invoice processing; track follow-ups to ensure requests are completed accurately and on time. Collaborate regularly with partners across global locations, maintaining professionalism, discretion, and a customer-service mindset. **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here. Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

About the Company

R

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.roseint.com/

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