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Executive Administrative Assistant

Mutual of Omaha Mortgage

  • Irvine, CA
  • Today

    Highlights

    Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans.

    Numbers & Facts

    LocationIrvine, CA
    Websitehttps://www.mutualmortgage.com/

    Description

    Executive Administrative Assistant
    Location: CA- Irvine
    Job Type: Contract

    Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees. 

    Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs, please review and apply for our opening below!

    Role Description:

    Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives.

    The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.

    Roles & Responsibilities:

    Executive & Office Support
    • Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking
    • Serve as a central support resource for office-wide administrative needs
    • Maintain discretion and professionalism when handling sensitive information
    Project & Operational Support
    • Assist with planning and execution of office initiatives, including office moves and physical space planning
    • Track furniture inventory, vendors, timelines, and deliverables related to office logistics
    • Support basic project management efforts by tracking deadlines, dependencies, and open items
    Salesforce & Systems Administration
    • Perform basic Salesforce administrative tasks, including:
      • Pulling reports
      • Updating contact records
      • Data entry and hygiene tasks
    • Support ad hoc system-related requests as needed
    Administrative & Financial Tasks
    • Pull and organize credit card expense data and supporting documentation
    • Assist with reporting, documentation, and recurring administrative processes
    • Handle general administrative tasks as assigned; some routine, some urgent, some unplanned
    General Support
    • Execute a wide range of requests as they arise; scope will vary by day
    • Proactively manage workload and escalate priorities or conflicts when needed
    • Keep work moving without requiring detailed daily direction

    Qualifications:
    • 3+ years of experience in an administrative, executive assistant, or operations support role
    • Demonstrated ability to work autonomously in a fast-paced environment with shifting priorities
    • Strong organizational and time-management skills; able to juggle multiple workstreams simultaneously
    • High attention to detail with a bias toward execution and follow-through
    • Comfortable handling both high-visibility work and routine administrative tasks
    • Experience with Salesforce at a basic administrative or power-user level
    • Strong proficiency with common office tools (MS Office 365, Excel, project management tools)
    • Clear communicator who can operate professionally across all levels of the organization

    The hourly rate for this position is $30-$40 per hour.
     

    Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include: 

    • Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service. 
    • Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed. 
    • 9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday) 
    • Multiple PPO Medical Plans, as well as HDHP eligible plan. 
    • Dental Coverage 
    • Vision Coverage 
    • Company Paid Life Insurance 
    • 401K with a generous employer match 
    • Additional Benefits including – Optional Life, FSA, Pet Insurance etc. 
    • Free Legal Services 
    • Employee Loan Program 

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