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Executive Administrative Assistant

Mutual of Omaha Mortgage

  • Irvine, CA
  • 3 days ago
  • $30–$40 Per Hour

Highlights

Role Description: Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. Roles & Responsibilities: Executive & Office Support Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking.

Numbers & Facts

LocationIrvine, CA
Salary$30–$40 Per Hour

Description

Executive Administrative AssistantLocation: CA- IrvineJob Type: ContractMutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees. Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs, please review and apply for our opening below!Role Description:Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives.The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.Roles & Responsibilities:Executive & Office Support
  • Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking
  • Serve as a central support resource for office-wide administrative needs
  • Maintain discretion and professionalism when handling sensitive information
Project & Operational Support
  • Assist with planning and execution of office initiatives, including office moves and physical space planning
  • Track furniture inventory, vendors, timelines, and deliverables related to office logistics
  • Support basic project management efforts by tracking deadlines, dependencies, and open items
Salesforce & Systems Administration
  • Perform basic Salesforce administrative tasks, including:
    • Pulling reports
    • Updating contact records
    • Data entry and hygiene tasks
  • Support ad hoc system-related requests as needed
Administrative & Financial Tasks
  • Pull and organize credit card expense data and supporting documentation
  • Assist with reporting, documentation, and recurring administrative processes
  • Handle general administrative tasks as assigned; some routine, some urgent, some unplanned
General Support
  • Execute a wide range of requests as they arise; scope will vary by day
  • Proactively manage workload and escalate priorities or conflicts when needed
  • Keep work moving without requiring detailed daily direction
Qualifications:
  • 3+ years of experience in an administrative, executive assistant, or operations support role
  • Demonstrated ability to work autonomously in a fast-paced environment with shifting priorities
  • Strong organizational and time-management skills; able to juggle multiple workstreams simultaneously
  • High attention to detail with a bias toward execution and follow-through
  • Comfortable handling both high-visibility work and routine administrative tasks
  • Experience with Salesforce at a basic administrative or power-user level
  • Strong proficiency with common office tools (MS Office 365, Excel, project management tools)
  • Clear communicator who can operate professionally across all levels of the organization
The hourly rate for this position is $30-$40 per hour.

Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include: 

  • Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service. 
  • Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed. 
  • 9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday) 
  • Multiple PPO Medical Plans, as well as HDHP eligible plan. 
  • Dental Coverage 
  • Vision Coverage 
  • Company Paid Life Insurance 
  • 401K with a generous employer match 
  • Additional Benefits including – Optional Life, FSA, Pet Insurance etc. 
  • Free Legal Services 
  • Employee Loan Program 

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