Administrative Skills, Change Requests/Orders, Communication Skills, Community Relations, Computer Skills, Conference Management, Construction, Construction Management, Contract Review, Corporate Communications, Crisis Management, Customer Relations, Executive Assistant Skills , High School Diploma, Interpersonal Skills, Leadership, Life Insurance, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Office Equipment, Office Management, PC (Personal Computer) Systems, Presentation Software, Problem Solving Skills, Proposal Writing, Provider Contracting, Risk Management, Spreadsheets, Staff Development, Systems Administration/Management, Telephone Skills, Time Management, Travel Planning, Tuition Fees, Vision Plan, Word Processing, Writing Skills
Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.
Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).
Our Benefits
Balfour Beatty offers employees a comprehensive compensation and benefit package:
Medical, Dental, Vision and Life Insurance
Health Savings Account
401(k) with company match
Paid time off
Tuition Assistance
Employee Referral Bonus
And more!
Balfour Beatty is seeking an Executive Administrative Assistant to join our team in Dallas, TX. The Administrative Assistant provides department clerical and administrative support to professional and management staff.
Essential Functions
- Answers telephone inquiries and responds to calls if knowledgeable on subject matter; Directs call to appropriate department representative if necessary.
- Drafts correspondence and assists in preparing agendas and reports for department meetings.
- Researches data and composes memoranda at the request of immediate supervisor.
- May manage phone systems and phone equipment upgrades including cellular accounts for respective department.
- Handles incoming and outgoing department mail, travel arrangements, conference registrations, office equipment and supplies, etc.
- Coordinates and participates in department meetings; Capture meeting minutes.
- Processes work orders or documents in accordance with department procedures.
- May review department contracts and change orders and prepare for authorization signature; keep logs for contracts and change orders signed by Vice President for jobs.
- May maintain Crisis Management Plan manual for the office.
- Assists department in preparing and coordinating proposals, manuals, presentations, etc.
- Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.
Promote Customer Relations
- Actively participates in industry, client, and community relations to enhance company image.
Culture, Leadership and Employee Development
- Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
- Serves as a role model and promotes professional behavior.
- Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this position.
Performs other related duties as assigned.
Working conditions
The majority of work is completed in an office setting.
Education, Experience and Knowledge
- Associate's degree required (Bachelor's degree in Business, Management or related field preferred) plus 4-6 years providing high level administrative support to executive management; or high school diploma plus 8 years of equivalent work experience in an office management
- Able to anticipate executive's needs, make decisions and resolve issues in executive's absence.
- Able to use time effectively based on key priorities; manage multiple
- Able to communicate well and create effective customer-focused relationships with all organization
- Able to write clearly and concisely in a variety of communication settings and
- Open to change and can learn quickly when faced with new opportunities and
- Able to make decisions under tight deadlines with composure, occasionally with incomplete
- Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired
- Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
- Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.