Executive Admin Assist needs 3–5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.
Executive Admin Assist requires:
Experience in a manufacturing, operations, or industrial environment.
Familiarity with procurement systems (e.g., Ariba, SAP).
Experience supporting cross-functional leadership teams.
Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).
Experience with expense and travel platforms (e.g., Concur).
Associate degree
Executive Admin Assist duties:
- Execute administrative support tasks with minimal supervision, following established policies and procedures.
- Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.
- Manage the Site Directors calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.
- Organize and support meetings—including preparing agendas, taking accurate minutes, and proactively tracking action items.
- Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.
- Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.
- Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).
- Operational & Financial Support
- Research, compile, and prepare reports, presentations, charts, and other documentation as needed.
- Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.
- Assist in managing department purchasing requests, vendor coordination, and cost tracking.