Exec Asst-Nursing Admin

Overview

Executive Assistant-Nursing Administration

St. Francis Hospital, The Heart Center is New York State's only specialty designated cardiac center. A member of Catholic Health Services of Long Island, St. Francis is consistently recognized by U.S. News & World Report as a national leader for Cardiology & Heart Surgery, as well as for Gastroenterology & GI Surgery. Additionally, U.S. News rates St. Francis as high performing in Geriatrics, Neurology & Neurosurgery, Orthopedics, and Pulmonology. Nursing care at St. Francis is also nationally recognized, with multiple Magnet designations, as well as the AMSN PRISM Awards and Beacon Awards. St. Francis has regularly out-scored other hospitals on Long Island.

St. Francis Hospital is dedicated to providing a supportive environment, committed to the highest standards of patient care, where health care professionals can develop their expertise and strengthen their credentials.

The Administrative Assistant provides high-level administrative, strategic, and operational support to the Chief Nursing Officer (CNO). This role acts as a primary liaison between the CNO, nursing leadership, hospital executives, and clinical staff. The ideal candidate is highly organized, exercises excellent judgment with confidential information, and thrives in a fast-paced healthcare environment.

Job Details

Key Responsibilities

• Executive Support: Manage the CNO's complex calendar, schedule meetings, and arrange travel itineraries and accommodations.
• Meeting Coordination: Prepare agendas, gather necessary presentation materials, record meeting minutes, and track follow-up action items for C-suite and nursing leadership meetings.
• Communication & Liaison: Screen and prioritize incoming correspondence, phone calls, and emails. Serve as the main point of contact between the CNO's office and department heads, nursing staff, and external regulatory agencies.
• Data & Reporting: Prepare, analyze, and maintain confidential reports, spreadsheets, and statistical data. Assist with tracking nursing metrics, budget expenditures, and performance indicators.
• Document Management: Draft and proofread correspondence, memos, and policies for the CNO's signature. Maintain secure digital and physical filing systems for nursing operations.
• Special Projects: Assist with special projects, such as preparing for The Joint Commission or state accreditation surveys, onboarding new nursing leadership, or organizing staff recognition events.

Qualifications & Requirements

• Education: High school diploma or equivalent is required. An Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or a related field is highly preferred.
• Experience: Minimum of 3-5 years of executive-level administrative experience, preferably in a hospital or healthcare setting.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Ability to quickly learn and navigate hospital management software and scheduling systems.
• Confidentiality: Must possess a high degree of discretion and the ability to maintain strict confidentiality regarding patient, staff, and hospital matters.
• Communication: Exceptional written and verbal communication skills. Ability to interact professionally and tactfully with individuals at all levels of the organization.

Physical Demands

• Primarily operates in a standard clinical/office environment.
• Requires sitting for extended periods, occasional standing, walking, and light lifting (up to 20-25 lbs).
• Requires the ability to tolerate standard hospital environments and fast-paced, high-stress executive scenarios.

The salary range or rate listed does not include any differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, employees are eligible for generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.