Summary:
" The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
" Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
" Review and approve invoices, reports, memos, letters, financial statements, and other documents.
" Review and approve corporate documents, records, and reports.
" Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
" Prepare agendas and make arrangements for committee, board and other meetings.
" Make arrangements for travel, planning meetings, etc.
Skills:
" Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
" Strong ability to work independently and manage one's time.
" Strong ability to keep information organized and confidential.
" Strong ability in event planning.
" Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
" Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
" High school diploma or GED required.
" 8-10 years experience required.
" Experience working with executives required.