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EX Vendor Specialist

Varite, Inc

  • Lehi, UT
  • 11 days ago
  • $45–$48 Per Hour

Highlights

Skills: 2 5 years of experience in vendor management, purchasing, procurement operations, finance operations, contract administration, or a comparable field; or a bachelor's degree with relevant coursework or equivalent practical experience. Coordinate work across business stakeholders, suppliers, and functional partners; maintain owners, target dates, handoffs, timestamps, supporting documentation, and an accurate action history.

Numbers & Facts

LocationLehi, UT
Salary$45–$48 Per Hour

Description

Pay Rate Range: $45 - $48/hr. on W2
Hybrid: 3 days onsite (Tues/Wed/Thur)
Duties:
  • Initiate and coordinate supplier onboarding requests in GEP Quantum as directed by Vendor Managers or business stakeholders.
  • Gather required business and supplier information, monitor outstanding actions, and follow onboarding requests through completion.
  • Create purchase requisitions in Ariba against the appropriate cost center after applicable sourcing and contracting activities have been completed.
  • Monitor purchase requisition approvals and purchase-order creation, and coordinate follow-up for returned, incomplete, stalled, or non-standard transactions.
  • Maintain renewal, contract-expiration, and purchase-order-expiration trackers for assigned suppliers and coordinate renewal-readiness activities under Vendor Manager guidance.
  • Gather and organize performance history, open issues, obligations, and supporting documentation for renewal planning.
  • Maintain supplier review calendars and coordinate scheduling and logistics for standard supplier business reviews.
  • Gather, validate, and maintain established KPI and scorecard inputs; prepare standard performance calculations and review materials using approved methodologies and templates.
  • Document supplier review outcomes, actions, owners, and due dates, and follow up on supplier and internal commitments.
  • Receive, log, categorize, investigate, and track assigned vendor issues, credits, queries, exceptions, and follow-up actions using established procedures.
  • Coordinate work across business stakeholders, suppliers, and functional partners; maintain owners, target dates, handoffs, timestamps, supporting documentation, and an accurate action history.
  • Proactively follow up on overdue or stalled activities and escalate SLA breaches, complex exceptions, unresolved issues, and matters requiring strategic or functional decisions.
  • Monitor and coordinate assigned invoice and payment exceptions, including rejected transactions, credits, payment blocks, missing information, and entity or currency discrepancies.
  • Coordinate invoice-related follow-up with suppliers, business stakeholders, Accounts Payable, and other functional partners, while documenting VMO actions and downstream handoffs.
  • Maintain accurate operational trackers, work queues, status reports, dashboards, and audit-ready documentation.
  • Reconcile operational information against the appropriate systems of record and coordinate correction of discrepancies.
  • Compile purchasing, onboarding, renewal, issue, invoice, and supplier-performance status information for Vendor Managers and business stakeholders.
  • Identify recurring operational breakdowns, incomplete data, overdue actions, and control gaps, and surface them to Vendor Managers for review.
  • Support selected higher-complexity activities under Vendor Manager direction while keeping strategic and functional owners informed of risk, status, and required decisions.
Skills:
  • 2 5 years of experience in vendor management, purchasing, procurement operations, finance operations, contract administration, or a comparable field; or a bachelor's degree with relevant coursework or equivalent practical experience.
  • Demonstrated ability to manage multiple transactions, requests, cases, or work items concurrently and drive them through completion.
  • Strong organizational skills, attention to detail, and disciplined documentation practices.
  • Sound operational judgment and the ability to distinguish routine work from exceptions requiring investigation or escalation.
  • Strong problem-solving skills and persistence in coordinating work across multiple teams and systems.
  • Clear written and verbal communication skills, including the ability to summarize status, blockers, dependencies, and required actions.
  • Ability to work collaboratively with business stakeholders, Vendor Managers, suppliers, and cross-functional partners while respecting defined decision rights.
  • Experience with spreadsheets, reporting tools, work queues, and enterprise workflow systems.
  • Experience with supplier onboarding, purchase requisitions, purchase orders, invoice or payment exceptions, renewals, supplier performance reviews, scorecards, or vendor issue management is preferred.
  • Experience in a Vendor Management Office, shared-services, Employee Experience, Finance, Procurement, or supplier-management environment is preferred.
  • Familiarity with GEP Quantum, Ariba, Workday, ServiceNow, Power BI, or comparable platforms is preferred.
  • Ability to read and apply defined contract, purchasing, payment, policy, and service-level requirements under guidance.
Education:
  • Bachelors degree or higher preferred.

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