Events Program Manager

Job#: 3046376

Job Description:

Events Program Manager

Location: Menlo Park, California (Onsite)

Role Overview

We are seeking an experienced, strategic, and highly organized Events Program Manager. This role is responsible for leading the sourcing and operational execution of small- and medium-sized corporate meetings and events while helping build and scale a global Meetings & Events program. This position focuses on internal events, executive meetings, customer-facing business events, offsites, and group travel.

Key Responsibilities

• Lead sourcing and end-to-end operational execution for small- and medium-sized meetings, offsites, executive meetings, trainings, customer engagements, and internal business events.
• Manage venue sourcing, contract negotiations, room blocks, group air, and ground transportation.
• Partner with business stakeholders to understand event objectives and recommend scalable, cost-effective event solutions.
• Help build and operationalize a global Meetings & Events strategy, including governance, intake processes, planning standards, service models, and operational best practices.
• Develop and manage preferred supplier relationships.
• Lead sourcing events and RFPs while negotiating favorable commercial terms and driving measurable cost savings.
• Partner closely with the Global Travel team to coordinate attendee air travel and deliver a seamless end-to-end experience.
• Support the implementation, optimization, and ongoing administration of meetings and event technology, including sourcing platforms, venue booking tools, registration systems, and reporting solutions.
• Build dashboards, reporting, and KPIs that provide visibility into event spend, supplier performance, savings, attendee experience, and policy compliance.
• Identify opportunities to simplify processes, improve automation, and enhance the user experience through technology and AI.
• Develop playbooks, documentation, and standardized processes that enable scalable event planning across the organization.
• Ensure compliance with company policies, risk management requirements, and financial controls throughout the event lifecycle.
• Stay informed on industry trends, supplier innovations, emerging technologies, and best practices to continuously improve the Meetings & Events program.

Required Qualifications

Education: A Bachelor's degree in Hospitality, Business, Event Management, Supply Chain, or a related field is required.

Experience: A minimum of 5 years of experience in managing corporate meetings and events, strategic sourcing, travel management, hospitality, procurement, or a related field is required. Demonstrated experience negotiating venue, hotel, and supplier contracts is necessary, along with experience managing group travel and complex meeting logistics.

Skills: This role requires project management skills with the ability to manage multiple priorities in a fast-paced environment. Stakeholder management, communication, and relationship-building skills are necessary. Analytical skills with experience developing reports, dashboards, and program metrics are also required.

Preferred Qualifications

• Experience implementing or administering meetings, travel, or event technology platforms (Cvent, Groupize, HRS, Navan, etc.) is preferred.
• Experience leveraging automation, AI, or workflow technology to improve business processes is a plus.
• Professional certifications such as CMP, CMM, or related credentials are a plus.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Menlo Park, CA, US

Job Type:

Date Posted:

August 14, 2026

Pay Range:

$88 - $88 per hour

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