Events & Operations Specialist

Events & Operations Specialist

Redwood City

Marketing - Marketing /

Full-Time /

Hybrid

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Zilliz is a fast-growing startup developing the industry's leading vector database for enterprise-grade AI. Founded by the engineers behind Milvus, the world's most popular open-source vector database, the company builds next-generation database technologies to help organizations quickly create AI applications. On a mission to democratize AI, Zilliz is committed to simplifying data management for AI applications and making vector databases accessible to every organization.

About the Role

We''re looking for an Events & Operations Specialist to help plan and execute Zilliz''s marketing and community events, while also supporting selected internal operations.

You''ll work closely with our Marketing, Sales, and Developer Relations teams to coordinate everything from developer meetups and customer events to industry conferences and trade shows. This is a hands-on role that involves working with both internal teams and external partners to keep projects organized and events running smoothly.

We''re looking for someone who''s organized, dependable, and comfortable taking initiative. You should enjoy working with different people, solving problems as they come up, and finding ways to improve how things get done. Events will be your primary focus, with a smaller portion of the role dedicated to internal operational and administrative support.

What You''ll Do

Events & Marketing Support

• Coordinate the planning and execution of developer meetups, community gatherings, sales events, conferences, and trade shows, primarily across North America and Europe.
• Manage event logistics, including registration, attendee communications, venue arrangements, vendors, materials, and on-site coordination.
• Work with Marketing, Sales, and DevRel teams to understand event objectives, coordinate resources, and ensure activities are delivered on schedule.
• Maintain event timelines, budgets, and task lists, follow up with stakeholders, and address issues that could affect execution.
• Coordinate with external vendors, venues, speakers, and partners throughout the event planning process.
• Contribute ideas to improve event formats, attendee engagement, and the overall event experience.
• Support post-event activities, including attendee follow-ups, lead coordination, feedback collection, and basic performance reporting.

Internal Operations & Administrative Support

• Assist with day-to-day operational and administrative tasks.
• Help coordinate internal meetings, team activities, and other operational needs as they arise.
• Support improvements to internal processes and team coordination where needed.

What We''re Looking For

• At least 2 years of relevant professional experience in event marketing, event coordination, operations, or a related field.
• Hands-on experience organizing events or managing projects involving multiple stakeholders, timelines, and deliverables.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities and follow through on commitments.
• A proactive approach to work, with the ability to identify problems, take initiative, and move projects forward with limited supervision.
• Strong communication and interpersonal skills, with experience coordinating across internal teams and working with external vendors or partners.
• Comfortable working in a startup environment where priorities can change and processes may not always be clearly defined.
• A practical, resourceful approach to problem-solving, along with the willingness to contribute new ideas and take on different types of work.
• Willingness to travel domestically and occasionally internationally to support events.

Nice to Have

• Experience with developer meetups, technical community events, or B2B technology conferences.
• Familiarity with developer communities, open-source technologies, AI, or data infrastructure.
• Experience working in a startup or fast-growing technology company.
• Familiarity with event management, project management, or marketing tools.

Zilliz is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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