Events Manager

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our client, a global law firm located in New York, NY, is looking for a Temporary Events Manager to join their team to fulfill the need of an extra set of hands during a busy season!

Our client, a global law firm located in New York, NY, is looking for a Temporary Events Manager to join their team to fulfill the need of an extra set of hands during a busy season! This position will operate on a hybrid office schedule, between the hours of 9:00 a.m. and 5:30 p.m., with additional hours, travel, and occasional nights and weekend work required. Compensation up to $41/hour DOE + Paid OT as needed.

Responsibilities:

• Manage the development and execution of client and large internal events.
• Work closely with the domestic and international business development & marketing team, as well as with partners and lawyers.
• Develop and manage the firmwide events budget in collaboration with the Director of Events and other team members as appropriate.
• Collaborate with the other business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events.
• Identify, evaluate and implement technical tools to support and enhance events including work on the event mobile app and namebadge printers.
• Compile estimated cost models, submit final budgets, track budget statistics and prepare reports.
• Manage vendor relationships including restaurants, event venues, hotels and event giveaways companies.
• Complete and track payments for events and get the proper approval as necessary.
• Establish, monitor, manage and report on performance expectations for events and meetings.
• Handle multiple events/meetings simultaneously.
• Set up event schedules and plans, organize and ship materials, and develop transportation itineraries.
• Review and negotiate contracts with event venues and vendors.
• Collaborate with office resources and internal support teams including facilities, audio/visual and travel.
• Coordinate with business development leads on the creation and distribution of promotional pieces and other printed materials.
• Manage on-site staffing and registration.
• Maintain a pleasant and productive demeanor in stressful situations and determine appropriate responses to problems and emergencies.
• Assist with RSVP tracking and event updates in Salesforce.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree required.
• Minimum of five years of marketing or special events experience required, preferably in a law firm setting.
• Experience in a professional services environment and previous law firm or political experience preferred.
• Project management experience is essential.
• Must have a willingness to travel and work some nights and weekends.
• Excellent written and oral communication skills, including strong writing and editing skills.
• Strong work ethic and service orientation.
• Commitment to professional growth and development.
• Ability to read, comprehend and follow instructions.
• Ability to prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary.
• Strong organization skills.
• Poise, tact and professionalism when interacting with internal and external contacts.
• Strong computer skills, including advanced knowledge of Microsoft Word, Excel and PowerPoint; experience with InterAction is preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)