Events Coordinator

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Events Coordinator

Classification: Regular/Full-Time/Non-Exempt

Department: Community Engagement

Reports To: Community Engagement Manager

Rate: $20.00 - $24.00 hourly

Schedule: A flexiblexa0schedule may be available based on role and departments needs after 90 days of training.

Summary

Supports the planning, coordination, and execution of KVIE's community engagement and fundraising events. This role focuses on logistics, coordination, and on-the-ground execution. Our ideal team player is organized, reliable, adaptable, and passionate about events that connect public media to the community.

If you value public television, consider joining our PBS KVIE team, whose mission is to inspire you to explore the world and connect with your community through the integrity of public media.

Ideal Team Player

PBS KVIEs Ideal Team Player:

• supports our mission to inspire viewers to explore the world and connect with our community through the integrity of public media.
• celebrates inclusion, community, and diverse perspectives.
• values a culture of team spirit and collaboration.
• embraces innovation and creativity.
• strives to do more and be more.

Essential Functions

• Provides logistical and administrative support for station and community events, including planning timelines, materials, schedules, and vendor coordination.
• Assists with the execution of community engagement and fundraising events, including setup, breakdown, staffing coordination, and day-of support.
• Coordinates with internal departments to gather event needs, materials, and staffing requirements.
• Maintains event supplies, outreach materials, signage, and engagement tools such as email collection materials and talking points.
• Supports outreach efforts by assisting with community fairs, farmers markets, station tours, and other local events.
• Assists with tracking event participation, expenses, and outcomes; helps compile post-event summaries and feedback.
• Provides administrative support related to events, including scheduling, documentation, and invoice processing.
• Assists with updating outreach materials, basic promotional content, and event information as needed.
• Serves as the primary or backup coordinator for volunteers, as assigned, including outreach, scheduling, basic orientation, and on-site coordination during events.
• Serves as the primary or backup coordinator for KVIE Kids Corner, as assigned, including maintaining content updates, coordinating monthly website refreshes, and building and scheduling routine communications.
• Performs other duties as assigned.

Qualifications

• Must be mission-driven and passionate about the role of public media.
• Proficiency in Microsoft Office Suite and technology related to responsibilities.
• Clear, open, and proactive communication skills.
• Highly organized and detail-oriented with the ability to multitask, prioritize, and manage time effectively.
• Collaborative and works effectively with diverse stakeholders as a team.
• Positively and professionally represents PBS KVIE throughout the community.
• Basic familiarity with event coordination, logistics, or community outreach.
• Experience working with Canva and WordPress is a plus.

Education / Experience

• Bachelor's degree in a related field or equivalent experience.
• Minimum of 1 year of experience supporting events, community programs, hospitality, or administrative coordination.

Special Conditions

• Must have a valid California driver's license and meet insurance standards.
• Available to work evenings and weekends as needed.
• Local travel required.

Physical Requirements

Description0 - 24%25 - 49%50 - 74%75 - 100%Vision: Must be able to read computer screen for long periods of time and scrutinize various reports.XHearing: Must be able to hear well enough to communicate in person and by phone.XManual Dexterity: Must be able to write, type, and use phone system.XStanding/WalkingXClimbing/Stooping/KneelingXLifting/Pushing/Pulling up to 30lbs.XNote: The physical requirements listed may be performed with or without reasonable accommodation.

Diversity in the Workplace

We are committed to diversity. Our goal is to build and foster a culture where open-minded and varied perspectives are encouraged and celebrated. Diversity is an integral part of how we function as an organization.

We believe all voices should be heard and represented through a lens of authenticity. We represent and serve Northern Californias communities by producing content and programming that inspires and connects.

We value our team. We recognize our strong and cohesive collective helps us to grow as a public media and community leader. Creating an environment where employees feel safe and supported is vital to our success.

PBS KVIE EEO Policy:xa0We are an equal opportunity employer and make employment decisions based on merit. Our practice is to hire the best available person for every job. Company policy prohibits unlawful discrimination based on race (including traits historically associated with race, such as hairstyles and textures), color, creed, sex (including pregnancy, childbirth, breastfeeding, reproductive health decision-making, or related medical condition), gender, gender identity, gender expression, sexual orientation, religion, marital status, registered domestic partner status, age, national origin (including immigration and/or citizenship status), ancestry, physical or mental disability, medical condition including genetic characteristics, military or veteran status, political activities/affiliation, or any other consideration made unlawful by federal, state, or local laws. We also prohibit unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has been or is perceived as having any of those characteristics. PBS KVIE is an equal opportunity employer, and strictly prohibits unlawful discrimination by any employee, including managers, supervisors, and co-workers. All such discrimination is unlawful.

Any applicant or employee who requires an accommodation to perform the essential functions of the job must contact a department manager or human resources to request specific accommodations. We will engage in a timely, good faith, interactive process to determine the need for a reasonable accommodation. If a reasonable accommodation exists and will not impose an undue hardship on the Company, an accommodation will be made.

PBS KVIE Background Check Policy: PBS KVIE conducts criminal background checks for all new employees (including credit and DMV background checksxa0when appropriate for the position).

NO PHONE CALLS PLEASE: Due to the high volume, we will not accept or respond to phone/email inquiries. Candidates will receive an electronic acknowledgment after receipt of their online application. Qualified candidates will be contacted for a phone screening.

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