Summary: We are searching for a half-time* Events Coordinator to coordinate our annual fund-raising events, including our Party with a Purpose dinner and auction each September, our Stand-Up(s) Against Stigma Comedy Night each March, our Theatre Nights, and other events as needed. This individual works closely with other members of the NAMI Clackamas staff team, our event committee, board members, other volunteers, and partners to plan and execute successful events that achieve our fund-raising goals. This role requires a blend of detailed data management, project leadership, and creative promotional skills. This job requires excellent interpersonal and communications skills as well as strong organizational abilities.
About Us: NAMI Clackamas is the grassroots non-profit organization providing free mental health education, support, and advocacy delivered by people with lived experience to improve quality of life for everyone in our community since 1978. We are the local affiliate of the National Alliance on Mental Illness. Some client stories: https://youtu.be/BKe8W9-Lrp8?si
Hours/Compensation: This is currently a half time (20 hours per week) job with the possibility of increasing hours over time. Requires rare evening and weekend work. The salary range for this half-time position is $20,000-$28,000 (full-time equivalent of $40,000-$56,000) per year, depending on experience. An IRA retirement fund matching contribution and monthly mobile phone reimbursement will also be provided.
- Note: We are also currently searching for a half-time Peer Support Specialist (see separate job posting) and welcome applicants for either one or both of these jobs.
Qualifications:
- Committed to the mission and values of NAMI Clackamas.
- Excellent attention to detail and work ethic. Exceptional organizational abilities to manage multiple projects at once, donation logs, auction items, and event timelines.
- Strong written and oral communication skills.
- Ability to meet deadlines and remain flexible in a changing environment.
- Self-motivated and able to work independently and as part of a team.
- Committed to diversity, equity, and inclusion. Must be open-minded and able to work collaboratively with people of all backgrounds, especially mental health conditions.
- Possess creativity, integrity, initiative, patience, enthusiasm, and professionalism.
- Proficiency in Auctria (or similar event software) and graphic design tools (like Canva and Wix) is preferred. Mastery of Microsoft Office and Google Workspace is required.
- Individuals living with a mental health condition and in recovery (or being a family member of someone who is) are preferred.
- Must be able to pass a background check.
- Must be willing to commute to the NAMI Clackamas office in Milwaukie.
Responsibilities:
Auction & Data Management:
- Track all incoming auction items and maintain a detailed, accurate log of the status of all donors and donations.
- Act as the lead for Auctria event software, including designing and updating event webpages and ensuring all auction-related data is entered accurately and used effectively.
- Solicit auction items directly from businesses and other donors, train other staff and volunteers to solicit items, and oversee interns tasked with soliciting auction items.
- Maintain records and generate reports as needed.
Committee & Logistics Coordination:
- Facilitate committee meetings and maintain consistent communication with stakeholders.
- Coordinate the assembly of auction baskets and oversee event decorations.
- Tour venues, conduct walk-throughs, and plan event layouts.
- Serve as the primary point of contact during events to assign tasks, troubleshoot issues, and manage the "run of show."
Promotion & Design:
- Generate and design high-quality promotional materials for events and find new channels for advertising to expand our audience.
- Pre-set timely pre-event communications and ticketing to attendees using Auctria.
- Create a professional visually-appealing Auctria public facing website.
- Ensure event messaging aligns with NAMI Clackamas values.
Event Wrap Up:
- Ensure timely delivery of thank-you notes and tax receipts to all donors and sponsors.
- Ensure all pledged payments are collected and financials are reflected accurately.
- Conduct post-event debriefs and analyze data to measure success and provide recommendations for future improvement.
- Update the donor database to reflect new contributions and engagement levels.
Other Responsibilities:
- In partnership with our Development Manager, recruit businesses to be event sponsors.
- Assist in meeting day-to-day office needs when our Office Coordinator is unavailable, including answering phones and addressing client inquiries.
- Maintain professionalism and appropriate boundaries while interacting with a diverse donor and client base.
- Other duties as requested.
NAMI Clackamas is an equal opportunity employer.
How to Apply:
Please send your resume and cover letter to dave@namicc.org. The position is open until filled. Priority consideration given to applications received by October 31, 2026.