Events Coordinator

Supervisory Responsibilities:

• People: None, other than self
• Data: Vendor lists, customer information, Magazine Manager, etc.
• Things: Computer, telephone, all department files.

Overall Responsibilities:

• Coordinates events in conjunction with the pre-established budget parameters. Coordinate and manage ticket sales functions for each event. Assist sales team with event sponsorship opportunities, and booth sales.
• Coordinates planning and operational aspects of assigned events. This includes identifying and negotiating contracts with local venues, food & beverage catering, audio visual, photography, awards, and commercial printing vendors.
• Collaborate with sales, editorial, and publisher on community events planning and associated marketing and promotion initiatives.
• Work efficiently and effectively with in-house staff, customers, and vendors.
• Suggests, initiates, and implements new methods and procedures to enhance In Business events.
• Develops promotional plans and coordinates in-house and outside media promotion of In Business events within budget parameters.
• Create and coordinate timeline and specific duties for all In Business Madison events.
• Communicates clearly both verbally and in written form, with the highest degree of professionalism and confidentiality.
• As requested, assist Publisher or Sales Manager with product offerings and its supporting materials, including product overviews, sponsorship packages and sell sheets.
• Maintain a "customer comes first" environment with a proactive commitment to internal and external customer service.
• Actively participates in the Great Game of Business.
• Other job-related duties as assigned by the Publisher.