Events Coordinator

Accentuate Staffing is seeking an Event Coordinator to support a busy marketing team with conference, meeting, and event planning activities. This is a detail-heavy, execution-focused role that will support many aspects of event planning, logistics, internal coordination, and administrative follow-through. This position is a strong fit for someone who enjoys keeping moving parts organized, is comfortable with repetitive administrative tasks, and can help ensure events run smoothly from planning through completion.ResponsibilitiesCoordinate logistics for conferences, meetings, and other marketing eventsPrepare event briefing materials and booksManage registration processes and help maintain event platforms and appsSupport hotel reservation uploads, rooming list management, and related logisticsAssist with venue sourcing and review venue options, including food and beverage minimums and contract detailsHelp route contracts, approvals, invoices, check requests, purchase orders, and DocusignsMaintain conference and sponsorship tracking documentsTake planning meeting notes and send action items, calendar invites, and internal communicationsSupport event material shipping and inventory managementAssist with invitations, slide decks, and select event materialsPartner with internal stakeholders on needs assessment forms and related planning documentationCommunicate event details clearly to team members supporting each eventIdentify potential issues early and help solve problems proactivelyRequirements3-5 years of experience in event coordination, meeting planning, or a similar roleStrong organizational skills and attention to detailAbility to manage manual, process-driven, and administrative aspects of event planningExperience with registration platforms such as Cvent, Groupize, or similar toolsExperience reviewing venue contracts; negotiation exposure is a plusStrong Excel and Microsoft 365 skillsStrong written and verbal communication skillsAbility to manage multiple priorities and anticipate risksComfortable working on-site in RTPHigh school diploma required; additional education is a plusPreferredExperience supporting conferences, sponsorships, or corporate eventsExperience in a process-heavy or compliance-oriented environmentExperience with project coordination related to events or marketing operations#J-18808-Ljbffr